Define what mandatory means
Mandatory training should be tied to a role, site, department or policy requirement.
Avoid labelling every optional course as mandatory, or the tracker will become noisy.
Do not start with a generic internet list. Identify the law, regulator, contract, policy or risk assessment behind each requirement, then record who it applies to and who approved the rule.
Monitor renewals
Some mandatory training has a defined renewal cycle; other requirements should be refreshed when risks, guidance, equipment or roles change. Do not invent an annual expiry merely because a spreadsheet needs a date.
Where a cycle is justified, set a warning period that gives enough time to book and complete the training. Due soon and overdue records should be visible before managers are asked for reports.
Use evidence where required
If a certificate or proof is needed, track evidence status as part of the record.
Decide whether attendance, a passed assessment, observed competence or another record is required. These are not interchangeable forms of proof.
SkillProof keeps mandatory training requirements, evidence and reports connected. It does not decide which training is legally mandatory for your organisation.
Official guidance used for this guide
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Training requirements depend on the work, risks and sector. The HSE gives general workplace guidance; NHS England's framework is for NHS organisations to adopt and adapt, not a universal course list.
Questions this guide answers
What is the difference between statutory and mandatory training?
Statutory training is required by legislation or a legal duty. Mandatory training is required by an employer, regulator, contract, policy or risk control. The labels are sometimes used interchangeably, so record the actual source and owner of each requirement.
How often should mandatory training be renewed?
There is no universal annual renewal rule. Use any stated legal, regulatory, contractual or professional requirement, then consider changes to the work, risks, equipment or guidance. Record who approved the cycle and why.
What should a mandatory training tracker show?
It should show the staff member and role, applicable requirement, completion and renewal dates, evidence status, current action state, manager or owner and the source of the requirement.