Who it is for
- HR, training and compliance teams
- Managers responsible for staff records
- Organisations replacing record spreadsheets
Workforce training records software
Keep the whole training record current, from requirement to renewal
Standardise how requirements are assigned, completions recorded, evidence reviewed, renewals followed up and current records reported across the workforce.
14-day trial. No card. Use test data first.
- Standard requirements
- Connected lifecycle
- Reviewed evidence
At a glance
SkillProof in brief
SkillProof is workforce training records software for UK organisations that need current history, renewal dates, evidence and reports.
What it tracks
- Training history and completion dates
- Renewals, overdue items and missing evidence
- Native Learning, Sessions, external training and manager reports
Scope and boundaries
- It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
- It does not decide which training applies
- It does not certify regulatory compliance
Why organisations replace spreadsheets
Training history, dates, role requirements and evidence stay connected to each person instead of being reconciled across sheets, emails and folders.
Training and LMS context
SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
A clearer operating view
What changes with SkillProof
Can you follow the organisation-wide process from defining a requirement to reviewing evidence and managing its renewal?
With SkillProof
One current record and clear follow-up
- Standard requirements
- Connected lifecycle
- Reviewed evidence
Live status
See the current position before opening another spreadsheet
Use current records to see what is complete, due, overdue or missing, then open the record that needs attention.
Use the People Directory to create or import staff records.
Define reusable items and evidence expectations in the Training Library.
Apply the relevant items through Training by role.
Record completion dates, renewal dates and provider information.
What your team can do in SkillProof
Keep the records, evidence and next actions for this workflow together without adding another tracker.
HR teamsTraining administratorsPractice managersDepartment managers
Core training records, evidence, standard automated training reminders and spreadsheet exports are included from Starter. Advanced reminders and scheduled exports start on Growth. Compare plans.
Staff Records
Training history sits alongside the person, role, site and department.
Training Library
Standardise the training items and checks your organisation tracks.
Renewal monitoring
See records that are due soon or overdue before they are missed.
Evidence requests
Ask staff for certificates and keep uploads linked to the right record.
Review product scope and full workflow detail
What this workflow covers
Training records management owns the organisation-wide process behind each person's history. SkillProof connects reusable training items, role requirements, completion and renewal dates, evidence review and manager follow-up. The Training Matrix is the live overview; staff training records are the individual histories. SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems.
Does every team maintain the record in the same way?
Are requirements defined consistently?
Different labels, renewal rules and evidence expectations make organisation-wide records difficult to compare.
Does the record survive a role change?
Starters and movers can retain old requirements or miss new ones when the process depends on copied rows.
Can you follow the record's history?
Dates, proof, review outcomes and reminders often sit in different systems with no clear lifecycle.
One repeatable record process
Standardise requirements
Define reusable training items, validity rules and evidence expectations, then apply them by role.
Maintain each completion
Record provider, completion and renewal details and connect the supporting evidence and review outcome.
Follow up and report
Use due, overdue and missing-evidence actions before reporting on the current organisation-wide position.
More SkillProof capabilities
- People, roles, sites, departments and manager scope
- Reusable training items and role-based requirements
- Native Learning, Sessions and reviewed external completion history
- Renewal dates and provider references
- Certificates, uploaded evidence and review status
- Due-soon, overdue and missing-evidence follow-up
- Reports from current records and audit packs on eligible plans
- People Directory
- Training Records
- Evidence Uploads
Workflow fit and product boundaries
- Best for
- teams that need a reliable training-record process rather than another spreadsheet tab
- Primary job
- Keep the whole training-record workflow consistent and reviewable.
- Different from
- Training Matrix Software is the live status view; Staff Training Records Software is the employee-specific history. Learning creates and delivers native internal courses, while this page covers the wider requirement, record, evidence and renewal process. SkillProof does not include an accredited course catalogue.
Questions about Training Records Management
The key points teams usually need before choosing this workflow.
What is workforce training records software?
Workforce training records software manages the organisation-wide process for staff requirements, completion history, renewal dates, evidence and follow-up. SkillProof also includes governed internal course creation and delivery. It does not decide what training an organisation requires or include an accredited course catalogue.
What is training record management software?
Training record management software keeps an organisation's training requirements, completion history, renewal dates, evidence and follow-up in one controlled process. It should make the current record and its gaps easier to review without rebuilding reports from spreadsheets.
Is SkillProof a training records management system?
Yes. SkillProof manages training items, role-based requirements, completion and renewal dates, evidence, manager actions and reports. SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
What is the difference between training records management and a staff training record?
Training records management is the organisation-wide method for defining, recording, reviewing and reporting. A staff training record is the individual person's history within that process.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
Test one complete training-record workflow
Start with test staff and follow a requirement through completion, evidence review, renewal and reporting.
No card required. 14-day trial. Start with test data first.