Who it is for
- HR, training and compliance teams
- Managers responsible for staff records
- Organisations replacing record spreadsheets
Training records workflow
Training record management software for evidence, renewals and reports
Run one consistent process for recording staff training, reviewing evidence, monitoring renewals and reporting on gaps.
14-day trial. No card. Use test data first.
- Connected records
- Visible renewals
- Linked evidence
Core records for this workflow are available from Starter; automation and advanced controls vary by plan. Compare plans.
Real SkillProof product workflow shown with safe demo data.
Live status
What this workflow covers
SkillProof is training record management software for the organisation-wide process behind workforce training records. Define reusable training items, apply requirements by role, record completions and renewal dates, review evidence, follow up gaps and report on the current position. The Training Matrix shows the live overview; each staff profile keeps the individual history. SkillProof manages records from any provider, but it does not create or deliver courses.
Plain-English answer
SkillProof in brief
SkillProof is a training records management system for UK organisations that need current workforce history, renewal dates, evidence and reports.
What it tracks
- Training history and completion dates
- Renewals, overdue items and missing evidence
- Role requirements and manager reports
What it does not do
- It does not deliver training courses
- It does not decide which training applies
- It does not certify regulatory compliance
Why organisations replace spreadsheets
Training history, dates, role requirements and evidence stay connected to each person instead of being reconciled across sheets, emails and folders.
How it differs from an LMS
An LMS delivers learning content. SkillProof records completions, renewal dates and evidence from the providers and learning systems a team already uses.
Choose the right workflow
What this page is for
- 01Best for
- teams that need a reliable training-record process rather than another spreadsheet tab
- 02Primary job
- Keep the whole training-record workflow consistent and reviewable.
- 03Different from
- Training Matrix Software is the live status view; Staff Training Records Software is the employee-specific history; SkillProof does not deliver courses.
What changes with SkillProof
The same workflow, with the live record and the next action kept in front of the team.
Before SkillProof
The position has to be pieced together
- Scattered records
- Manual renewal lists
- Evidence in email
- Slow reporting
With SkillProof
One clear view of the record and follow-up
- Connected records
- Visible renewals
- Linked evidence
- Faster review
Live status
See the current position before opening another spreadsheet
Use current records to see what is complete, due, overdue or missing, then open the record that needs attention.
Use the People Directory to create or import staff records.
Define reusable items and evidence expectations in the Training Library.
Apply the relevant items through Training by role.
Record completion dates, renewal dates and provider information.
A real SkillProof product view shown with safe demo data. The exact records and controls available depend on the workflow and plan.
What your team can do in SkillProof
Training records are only useful when they are complete, current and easy for managers to review.
HR teamsTraining administratorsPractice managersDepartment managers
Staff Records
Training history sits alongside the person, role, site and department.
Training Library
Standardise the training items and checks your organisation tracks.
Renewal monitoring
See records that are due soon or overdue before they are missed.
Evidence requests
Ask staff for certificates and keep uploads linked to the right record.
Review the full problem-to-workflow detail
Where workforce training records lose consistency
Teams record the same training differently
Different names, dates and evidence rules make organisation-wide reports difficult to trust.
Role requirements drift from the staff record
A starter or role change can leave someone with old requirements, missing requirements or no clear owner.
Completion, evidence and follow-up sit apart
A date is recorded in one place while the certificate, review outcome or next action remains elsewhere.
Reports are rebuilt instead of reviewed
Managers spend time reconciling spreadsheets and folders before they can discuss the actual gaps.
One repeatable training-record process
Standardise the training library
Define the training items, renewal periods and evidence expectations your organisation uses.
Apply requirements by role
Connect the relevant requirements to the people, roles, sites and departments that need them.
Record completions and renewals
Keep the completion date, renewal date, provider reference and other required details on the staff record.
Collect and review evidence
Request or upload supporting files, then record whether the evidence has been accepted or still needs attention.
Follow up and report
Use due-soon, overdue and missing-evidence actions before exporting the current view for review.
More SkillProof capabilities
- People, roles, sites, departments and manager scope
- Reusable training items and role-based requirements
- Completion history, renewal dates and provider references
- Certificates, uploaded evidence and review status
- Due-soon, overdue and missing-evidence follow-up
- Reports from current records and audit packs on eligible plans
- People Directory
- Training Records
- Evidence Uploads
Questions about Training Records Management
Straight answers about the record, workflow and product boundary.
What is training record management software?
Training record management software keeps an organisation's training requirements, completion history, renewal dates, evidence and follow-up in one controlled process. It should make the current record and its gaps easier to review without rebuilding reports from spreadsheets.
Is SkillProof a training records management system?
Yes. SkillProof manages training items, role-based requirements, completion and renewal dates, evidence, manager actions and reports. It is not an LMS and does not deliver courses.
What is the difference between training records management and a staff training record?
Training records management is the organisation-wide method for defining, recording, reviewing and reporting. A staff training record is the individual person's history within that process.
Can SkillProof manage employee training records from different providers?
Yes. You can record internal or external training, dates, provider details, renewals and evidence against the employee's record.
Can existing training record spreadsheets be imported?
Existing staff and training data can be imported. The file still needs consistent people, training items and dates, so the import route depends on the quality and structure of the source data.
Can managers see their team's training records?
Managers can review permitted staff records, team actions and reports based on their access.
Does training record management software guarantee compliance?
No. Software can make requirements, dates, evidence and gaps visible. Your organisation remains responsible for choosing the right requirements, keeping records accurate and deciding what action is sufficient.
Continue exploring
Open the next product workflow or guide when you need more detail.
Next step
See this workflow with your records.
Start with test data or book a walkthrough to see how the record, evidence and follow-up work together.
No card required. 14-day trial. Start with test data first.