Check the record itself
Start with the basics: who the record belongs to, which training it covers and whether the date is current.
A record without role context or evidence status may not be enough for a meaningful review.
- Staff member
- Role, site and department
- Training requirement
- Completion date
- Renewal or expiry date
- Evidence status
Check evidence and gaps
Look for missing certificates, expired evidence, rejected uploads and records that say complete but have no supporting proof.
Create follow-up actions before the audit deadline rather than during it.
How SkillProof helps
SkillProof keeps training records, evidence and reporting together so the audit checklist becomes routine monitoring rather than a last-minute rebuild.
The Action Centre, Training Matrix and Audit Pack help teams see the current picture.
Practical example
Example fields to review
Use a small, reliable structure before adding more process. These fields help turn guidance into records managers can review.
Field
Owner
What to capture
Who is responsible for keeping the record current.
Field
Requirement
What to capture
The training, evidence, CPD, registration or review item.
Field
Status
What to capture
Complete, due soon, overdue, missing evidence or awaiting review.
Field
Evidence
What to capture
Whether proof is attached and reviewed.
Field
Next action
What to capture
What needs to happen next and who should do it.
Put this guide into practice
Turn the guidance into a working compliance process.
Questions this guide answers
How often should training records be audited?
It depends on risk and renewal frequency. Many teams review overdue, due soon and missing-evidence records monthly, with deeper checks before formal reviews.
What is the most common audit problem?
The most common problem is not the training date itself, but missing or unclear evidence, expired certificates and records held in different places.