Who it is for
- Nurseries, pre-schools and early years settings
- Multi-setting nursery and childcare groups
- Managers, quality leads and operations teams
Training and evidence software for early years settings
Know whose safeguarding, first-aid and qualification evidence needs action before inspection day
Keep safeguarding training, paediatric first-aid certificates, qualification evidence and renewal actions connected to each staff member. See the exact gap before an inspection, not while rebuilding the folder.
14-day trial. No card. Use test data first.
What managers can check
- EYFS induction and safeguarding evidence visible by role
- Paediatric first-aid certificates and renewal dates together
- Qualification evidence and missing records clear before inspection
SkillProof workspace
- 1
Requirements by role
Review each staff member against the training and evidence selected for their role and setting.
- 2
See the exact gap
Separate an overdue record from a completion that is simply missing its supporting evidence.
- 3
Setting or group view
Focus on one nursery, room, role or status without rebuilding another spreadsheet.
Plain-English answer
SkillProof in brief
SkillProof keeps provider-defined early years training, paediatric first-aid, qualification evidence, renewals and manager actions connected to each staff record.
What it tracks
- EYFS induction, safeguarding training and refresher evidence
- Paediatric first-aid certificates, dates and renewal actions
- Qualification evidence, role requirements and inspection-ready reports
What it does not do
- It does not replace safeguarding, DBS-checking or incident systems
- It does not decide which qualifications or training apply
- It does not guarantee compliance or an inspection outcome
Why organisations replace spreadsheets
The staff member, requirement, date, evidence and next action stay connected instead of being reconciled across a matrix, certificate folder and inspection file.
How it differs from an LMS
SkillProof records training and evidence from the providers you use. It does not deliver courses or award early years qualifications.
Sector pressure
What early years teams need to keep visible
Early years leaders need to know more than an overall training percentage. They need to find the current safeguarding record, paediatric first-aid certificate, qualification evidence and any missing follow-up for a specific member of staff.
Static trackers become unreliable as starters, room moves, role changes and renewals accumulate. The gap often appears when a manager is preparing for an Ofsted inspection or checking whether evidence is complete.
01
Safeguarding and induction: keep the provider's required training, refresher dates and evidence visible by role.
02
Paediatric first aid: keep certificate dates, supporting evidence and renewal actions with the right staff member.
03
Qualification evidence: distinguish a stated qualification from the document and internal review that support it.
04
Inspection preparation: find current records and open gaps without rebuilding an evidence folder at the last minute.
Connected workflow
From early years role to reviewable staff evidence
The provider sets what applies. SkillProof keeps the selected requirement, date, evidence and next action connected.
Step 1
Set the role
Choose the setting, room and role, then confirm the provider's training and evidence rules.
Step 2
Add the proof
Record completions, certificates, qualification evidence and renewal dates for the person.
Step 3
Act on the gap
Use reminders and the Action Centre for missing documents, due dates and review actions.
Step 4
Prepare the record
Export a scoped Audit Pack from the current records for the setting or group.
Records to manage
Early years workforce records managers need to find quickly
Each record keeps the provider-defined requirement, supporting proof, date and next action distinct and reviewable.
RecordWhat sits against itWhat managers review
Record
Safeguarding and induction
What sits against it
Provider-defined requirement, completion, refresher date, evidence and role assignment.
What managers review
Current, due soon, overdue or missing evidence
Record
Paediatric first aid
What sits against it
Certificate, relevant dates, supporting document and renewal action for the staff member.
What managers review
Certificate evidence and next renewal date
Record
Qualification evidence
What sits against it
Qualification name, relevant date, supporting document and internal review status.
What managers review
Document present, reviewed or follow-up required
Record
Manager action
What sits against it
Missing record, request, owner, due date, notes and completion history.
What managers review
Outstanding, awaiting evidence or complete
Feature by feature
How SkillProof handles the work
Four connected areas cover the path from the provider's role requirement to evidence, renewal follow-up and inspection preparation.
1
Training Matrix and Role Requirements
Specific problem
Room moves, role changes and new starters make a static early years training matrix unreliable between reviews.
How SkillProof helps
Apply provider-defined requirements by role and setting, then see current, due, overdue and missing-evidence status.
2
Evidence and Certificate Tracking
Specific problem
Safeguarding, paediatric first-aid and qualification documents can be split across inboxes and staff folders.
How SkillProof helps
Request, review and keep the document against the exact completion or qualification record it supports.
3
Renewal Reminders and Manager Actions
Specific problem
Renewal dates and missing evidence are easy to miss when follow-up depends on one manager remembering to chase.
How SkillProof helps
Surface due-soon, overdue and missing records with a named action before the review or inspection.
4
Reports and Audit Packs
Specific problem
Inspection preparation becomes a last-minute exercise when the matrix, certificates and qualification list are separate.
How SkillProof helps
Export a scoped view from the current training, evidence, qualification and action records in SkillProof.
Inside SkillProof
See this SkillProof view in context: Evidence and certificates
The product view shows the current record and the follow-up it creates. It is demo data, not a claimed sector result.
SkillProof workspace
- 1
Proof with the record
Keep the certificate or qualification document against the exact record it supports.
- 2
Review status
See whether evidence is missing, awaiting review, accepted or needs follow-up.
Who uses the view
Local action with a clear group-wide view
Setting managers act on their own staff while authorised quality and operations teams retain the wider record across the group.
Nursery and setting managers
See current training, certificate and qualification evidence for the staff in their setting.
Room leaders and deputies
Follow up assigned staff and missing evidence without keeping a separate room tracker.
Quality and group operations
Compare settings against a consistent record structure and inspect the underlying evidence.
Explore the next workflow
Move from the sector view to the exact SkillProof workflow or guidance you need.
Recommended next
Training Matrix Software
See each staff member against the training and evidence requirements selected for their role.
Evidence & Certificate Tracking
Request, review and retain the document against the exact completion or qualification it supports.
Automated Training Reminders
Keep due-soon and overdue records visible, with reminder workflows before the renewal date.
View 1 more relevant workflows
Questions
Early Years questions
Straight answers about what SkillProof records, what your team remains responsible for and how the workflow works.
Can SkillProof track safeguarding and EYFS induction records?
Yes. Early years providers can configure induction, safeguarding and refresher requirements by role, setting, team or person, then keep the completion, date and evidence together. The provider decides what applies.
Can it track paediatric first-aid certificates?
Yes. Record the certificate, completion or issue date, renewal date, evidence and follow-up action against the relevant staff member. SkillProof does not decide which staff must hold a qualification.
Can we keep qualification evidence on the staff record?
Yes. Keep the qualification name, relevant date, supporting document and internal review status with the person rather than relying on a note in a separate spreadsheet.
Does SkillProof replace our nursery-management or DBS system?
No. SkillProof focuses on workforce training, evidence, qualification records, renewals and follow-up. It does not replace nursery administration, safeguarding, incident or DBS-checking systems.
Can a group compare several settings?
Yes. Authorised group teams can review status across sites while managers work from the staff and actions within their assigned scope.
Does SkillProof guarantee Ofsted compliance or an inspection outcome?
No. SkillProof helps organise current workforce records and evidence for review. The provider remains responsible for its legal and regulatory duties, suitability decisions and inspection preparation.
Next step
See the early years staff record before inspection day.
Start with safe test data and review safeguarding, first-aid, qualification and evidence records in one connected workspace.
No card required. 14-day trial. Start with test data first.