Who it is for
- HR, operations and compliance teams
- Training administrators and managers
- Small, medium-sized and multi-site organisations
Training compliance software
Know who is trained, what is overdue and where proof is missing
See role requirements, training status, evidence, renewals and follow-up in one current workforce record instead of checking spreadsheets, folders and inboxes.
14-day trial. No card. Use test data first.
- Role-based requirements
- Reviewed evidence
- Owned actions
At a glance
SkillProof in brief
SkillProof is a UK staff training and compliance records platform for organisations moving beyond spreadsheets, shared folders and manual reminders.
What it tracks
- Training requirements, completions and renewal dates
- Certificates, evidence, policies and read-confirmation activities
- CPD, professional registrations, reviews, reports and audit packs on applicable plans
Scope and boundaries
- It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
- It does not decide which legal or regulatory requirements apply
- It supports audit preparation but does not guarantee compliance or an audit outcome
Why organisations replace spreadsheets
A dedicated system becomes useful when several people maintain records, evidence sits outside the spreadsheet, renewal dates need follow-up or managers need a current view without rebuilding a report.
Training and LMS context
An LMS is primarily designed to deliver and track learning content. SkillProof focuses on the wider record: requirements, external or internal completions, evidence, renewals, policies, professional records and reporting.
A clearer operating view
What changes with SkillProof
Can your team answer who is trained, what is overdue and which completed records still lack accepted evidence without reconciling several sources?
With SkillProof
One current record and clear follow-up
- Role-based requirements
- Reviewed evidence
- Owned actions
Live status
See the current position before opening another spreadsheet
Use current records to see what is complete, due, overdue or missing, then open the record that needs attention.
Add staff records and roles.
Create training items, policy records and evidence rules.
Record completion dates, renewal dates and supporting evidence.
Request missing proof and review uploads.
What your team can do in SkillProof
Keep the records, evidence and next actions for this workflow together without adding another tracker.
HR and admin teamsTraining managersOperations managersCompliance leads
Core training records, the matrix and evidence workflows are included from Starter. Automated reminders, Manager access and Audit Pack generation start on Growth. Compare plans.
Connected staff records
Keep training, policy, evidence, CPD and registration records linked to the right person.
Live matrix and actions
See complete, overdue, due soon and missing evidence status without rebuilding a spreadsheet.
Policy evidence
Link policies to staff activities when read confirmation or declaration evidence is needed.
Reports and audit packs
Export current evidence and status for reviews, inspections or internal reporting.
Review product scope and full workflow detail
What this workflow covers
Training compliance software should answer the operational question: who needs what, what is current, what is due and what needs action? SkillProof connects requirements, people, completion dates, evidence, review decisions and follow-up. Your organisation still decides which training applies and whether the evidence is sufficient; the software does not guarantee compliance.
Can you trust the training position today?
Are requirements current for each role?
Starters and role changes can leave people with missing or outdated requirements when updates rely on copied spreadsheet rows.
Does every completion have acceptable proof?
A recorded date can look complete while the certificate is missing, awaiting review or held somewhere else.
Can managers see their next action?
Overdue training, approaching renewals and evidence gaps are often found only when someone rebuilds a report.
From requirement to owned follow-up
Define what each role requires
Use reusable training items and role requirements to keep the expected record consistent.
Connect dates and evidence
Record completions and renewals, request missing proof and retain the internal review decision.
Work from the exceptions
Use the Training Matrix and Action Centre to direct due, overdue and missing-evidence work to permitted users.
More SkillProof capabilities
- Staff training records, role requirements and renewal dates from Starter
- Training Matrix status by person, role and organisation structure
- Evidence requests, certificate uploads and internal review status
- Policy records and linked read-confirmation Activities from Growth
- CPD, professional registrations and review workflows from Growth
- Reports from Starter, with Audit Packs and scheduled exports from Growth
- Policies
- Action Centre
Workflow fit and product boundaries
- Best for
- teams replacing disconnected training and compliance records
- Primary job
- Keep training compliance work, supporting evidence and renewal action visible.
- Different from
- Workforce Compliance Software is the wider organisation view; Staff Compliance Software focuses on each employee; Compliance Tracking Software is the action and reporting view.
Questions about Training Compliance Software
The key points teams usually need before choosing this workflow.
What is training compliance software?
Training compliance software keeps staff requirements, completion records, evidence, renewal dates and follow-up visible in one system. The same category is sometimes described as compliance training software when the focus is staff training requirements, records and evidence. SkillProof also connects policies, professional records, reports and Audit Packs on applicable plans.
Can SkillProof replace a training spreadsheet?
Yes. SkillProof replaces static spreadsheets with connected staff records, training by role, evidence requests, manager views and structured exports for review. Automated reminders are available on eligible plans.
Is SkillProof mandatory training tracking software?
It can track mandatory training requirements, completion evidence, due dates and renewal status. Your organisation remains responsible for deciding which training is mandatory, who needs it and how often it must be renewed.
Is SkillProof an LMS?
SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
See your training gaps before someone asks
Start a free trial with test data and see how requirements, evidence, renewals and next actions connect.
No card required. 14-day trial. Start with test data first.