SkillProof

CPD tracking software: Track the CPD record behind the hours, not just the total

CPD tracking software for UK teams. Keep periods, activities, categories, hours, evidence, reflection and review together, with multiple effective-dated schemes on eligible plans.

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Poppy Shaw's SkillProof CPD record. A workshop is logged with its certificate and reflection, reviewed by her manager and her hours update. Shown with fictional demonstration data.

Would the CPD record withstand review today?

Are you only counting hours?

A total does not show the activity, category, learning outcome, evidence or reflection behind it.

Does one person follow more than one scheme?

Different roles, periods and category rules become difficult to explain when everything is kept in one flat tracker.

Can managers see what is incomplete?

Missing evidence, reflection and review are often discovered during annual declarations rather than during the period.

What changes with SkillProof.

Spreadsheets, folders and inboxes

  • Hours are totalled without enough activity or outcome context.
  • Evidence and reflection are stored separately from the CPD entry.
  • Multiple schemes and effective periods are flattened into one tracker.
  • Managers discover incomplete records close to annual review or declaration.

With SkillProof

  • Record CPD activities, categories, cycles, hours, evidence and reflection together.
  • Support multiple effective-dated schemes per person on Professional and Enterprise.
  • Provide permission-scoped personal, team and organisation views for review and follow-up.

How it works

Build a CPD record that can be reviewed

Every step works from the records SkillProof already holds, so nothing is copied into another tracker.

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  1. Apply the relevant period or schemeUse organisation-defined categories and cycles, or multiple effective-dated schemes on eligible plans.
  2. Record activity, evidence and reflectionKeep the hours in context with what happened, the supporting proof and the person's reflection.
  3. Review gaps before declaration timeUse personal, team and organisation views to identify incomplete records while action can still be taken.

CPD fields and workflow available in SkillProof.

Built for

  • Professional services teams
  • Healthcare teams
  • Education teams

CPD and development records are included from Growth.

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CPD RecordsRecord learning activity, category, dates and evidence status.
Evidence statusTrack whether CPD evidence is missing, uploaded or approved where used.
Development actionsFollow up actions that come from CPD reviews or appraisals.
Manager visibilityGive managers a clear view of the records and actions they need.
Review product scope and full workflow detail

Everything in this workflow

  • Activity title, category, provider and completion date
  • Hours, learning type and participatory status
  • Reflection, evidence requirement and evidence status
  • Recorded, reviewed and review-status visibility
  • Connections to staff records, training items and development actions

What this workflow covers

CPD is not a universal hours counter. SkillProof records organisation-defined CPD periods, activities, categories, hours, evidence and reflection, with multiple effective-dated schemes per person on Professional and Enterprise. The organisation or professional remains responsible for deciding which scheme applies, whether an activity qualifies and whether the record meets the relevant professional rules.

SkillProof in brief

SkillProof provides CPD tracking and management records for activity, hours or categories, reflections, evidence, review status and development follow-up.

Who it is for

  • Professionals recording continuing development
  • Managers reviewing CPD evidence
  • Firms with different professional-body models

What it tracks

  • CPD activities and review periods
  • Hours, categories and reflections
  • Evidence and development actions

Scope and boundaries

  • It does not award CPD credits
  • It does not make professional-body decisions
  • It does not treat one CPD model as universal

Why organisations replace spreadsheets

Individual CPD logs become reviewable records connected to evidence, appraisals and professional registrations.

Training and LMS context

SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.

Workflow fit and product boundaries

Best for
teams recording development activity against organisation-defined professional requirements
Primary job
Provide a current CPD record for review and development follow-up.
Different from
SkillProof records CPD but does not decide whether an activity meets professional-body rules; Appraisal Management focuses on review meetings and actions.

Questions about CPD Tracking Software

The key points teams usually need before choosing this workflow.

Still keeping development records in separate files?

Book a demo and we will show how CPD, competence and review records would connect for your team.

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What is CPD tracking?

CPD tracking is the process of recording continuing professional development activities, dates, hours or categories, reflections, evidence and review status. The organisation or professional body remains responsible for deciding which CPD requirements apply.

Is SkillProof CPD management software?

Yes, for recording CPD activities, categories, hours, reflections, evidence, review status and development actions. SkillProof does not award CPD credits or decide whether an activity meets a professional body's rules.

Does SkillProof award CPD credits?

No. SkillProof records CPD activity and evidence; it does not award CPD credits or replace professional body requirements.

What can be kept as evidence of CPD?

The required evidence depends on the profession and the rules that apply. A CPD record may include a certificate, attendance record, reflection, notes or another supporting file. SkillProof stores the record and its evidence status; it does not decide whether a professional body will accept it.

Can CPD link to appraisals?

CPD sits in the Development area alongside appraisal records and development actions so teams can review them together.

Can SkillProof track CPD hours for financial advisers?

Yes. SkillProof keeps separate CPD summaries for retail investment adviser, pension transfer specialist and applicable insurance distribution roles, on Professional and Enterprise and on Growth with the finance starter setup. The firm decides which roles apply. SkillProof records the hours and evidence; it does not assess competence or certify regulatory compliance.

Does SkillProof send CPD reminders?

From Growth, SkillProof can remind staff when a CPD activity is still missing its evidence, once an admin turns evidence reminders on. It does not send alerts about an hours shortfall, so use the personal, team and organisation views to spot incomplete records before the cycle ends.

Which plans include CPD tracking?

CPD records, categories and cycles are included on Growth, Professional and Enterprise. Starter does not include CPD. Multiple effective-dated CPD schemes for one person need Professional or Enterprise.

Related workflows and guidance

Open the next relevant workflow or guide when you need more detail.

Tracking only your own CPD? See SkillProof Personal.

See the record behind every CPD total

Start a free trial with test activities and review how schemes, evidence, reflection and follow-up fit together.

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