For charities and not-for-profits
Bring training and evidence together for staff, volunteers and trustees. Match requirements to each role and use automatic reminders to help coordinators follow up without another spreadsheet.
14-day trial. No card. Use test data first.
A proportionate charity workforce record
Start with the roles your charity needs to track, then connect induction, training dates and evidence. Each coordinator can follow up on the records their access permits.
Separate staff, volunteer and other role groups that need different requirements.
Add induction, safeguarding or other training required for that role.
Request and review the certificate or proof against the right person and requirement.
Give managers or trustees a scoped view without exposing unnecessary staff detail.
Request and review certificates or other proof against the exact trustee, staff or volunteer requirement it supports.
Prepare a current training and evidence pack for management, trustee or funder review without exposing unrelated staff detail.
Charities & Not-for-Profits feature coverage
The system should make the difference between staff and volunteer responsibilities clearer, not add the same admin to every role.
Keep the people included in your process in one controlled workspace and filter by role or group.
Assign the requirement to the right roles and review completion and evidence status.
Record the details your charity is entitled and chooses to hold. SkillProof does not run checks or decide eligibility.
Request and review evidence against the person and requirement it supports.
Send reminders before renewal dates and keep overdue follow-up visible.
Export a scoped training and evidence view for management or trustee review.
Clear ownership at every level
See induction, training and evidence gaps for the volunteer groups they support.
Review requirements, evidence and upcoming dates across staff and volunteer roles.
Receive a scoped governance view without reviewing every individual record.
SkillProof helps charities organise the workforce and volunteer training records they choose to hold. It does not determine DBS eligibility, replace safeguarding case management or guarantee regulatory compliance.
Related charities & not-for-profits workflows
Yes. Keep staff and volunteers in the People Directory and apply the requirements your charity selects for each role. They share a record structure without needing the same training checklist.
Yes. Active volunteer records count towards staff capacity alongside active employee records. Include the volunteers you intend to track when choosing a plan. Access is controlled by the person's account role and permissions, not by whether their work is paid.
Yes. Starter includes standard automated training due and overdue reminders. Growth adds configurable and cross-module reminder workflows, manager access and Audit Packs. Your coordinators still review evidence and handle any follow-up that needs a decision.
SkillProof can track safeguarding training and the DBS check details your charity lawfully chooses to hold for eligible roles. It does not decide eligibility, run DBS checks or treat a DBS certificate as having an official expiry date.
Yes. SkillProof is built to reduce manual chasing - reminders, evidence requests and the live matrix do the work that would otherwise fall to one person and a spreadsheet.
Yes. You can export scoped reports and evidence packs from the records held in SkillProof for trustee, governance or funder review. The charity still decides whether the output answers the request and remains responsible for its safeguarding decisions.
No. SkillProof can create and deliver the charity's own internal courses, then connect their results to external training, requirements and evidence. It does not supply accredited course content or award qualifications.
They receive a request and upload from a phone or computer - no app to install. An authorised reviewer checks the upload and keeps it with the record it supports.
Next step
Book a demo to explore role-specific induction, evidence and automatic reminders with fictional staff and volunteer records.
No card required. 14-day trial. Start with test data first.
