Education
Track the KCSIE safeguarding record leaders need to evidence: staff training at induction, regular refresher training and safeguarding updates provided at least annually. Keep role-specific requirements, selected check details, CPD and evidence connected to the staff record.
14-day trial. No card. Use test data first.
What managers can check
SkillProof workspace
Role requirements
Review staff against the training set for their role.
Current status
See complete, due-soon, overdue and missing-evidence records.
School or trust view
Filter the workforce view to the group a manager needs to review.
Sector pressure
Keeping Children Safe in Education 2025 requires all staff to receive appropriate safeguarding and child-protection training, including online safety, at induction. That training must be regularly updated, with safeguarding updates provided as required and at least annually. A completion tick without the date, staff group and evidence does not give leaders a reliable view.
Recruitment checks are a separate problem. DBS certificates do not have an official expiry date: the school decides any recheck or Update Service process, while the statutory single central record remains the authoritative recruitment-check record. SkillProof can hold selected workforce check details, but it does not replace that register or carry out checks.
SkillProof gives schools, colleges and trusts one live record of who is trained, who is overdue, and where the evidence is - ready whenever it's needed.
KCSIE safeguarding cadence: Record induction training, regular refreshers and the safeguarding updates staff receive at least annually, with evidence against the right person.
Safer-recruitment checks: Keep only the DBS and other check details the organisation is entitled to hold, with local review dates where used; SkillProof does not conduct checks or determine eligibility.
Different responsibilities by role: DSLs, governors, teachers, support staff, contractors and volunteers do not all need the same training record or review cycle.
CPD and appraisal records sitting outside central view: Professional development and appraisal activity often lives with individuals or departments, making trust-wide or school-wide reporting slow to pull together.
Multi-academy trusts needing one standard: Trusts managing many schools struggle to hold every site to the same compliance standard and to roll up a single, current picture across all of them.
Connected workflow
The school, trust or provider decides what each role requires. SkillProof keeps the assigned requirement, evidence and next review connected.
Step 1
Assign safeguarding, induction and other training requirements to the relevant staff groups.
Step 2
Keep renewal dates and outstanding requirements visible to the responsible manager.
Step 3
Connect certificates or other proof to the requirement and staff record.
Step 4
Check gaps by school, role or team and export the current position when needed.
Records to manage
SkillProof stores the training and workforce evidence your organisation chooses to manage. It is not a safeguarding case-management system.
Record
What sits against it
Induction training, regular refresher training and safeguarding updates, including online safety, against the relevant staff record.
What managers review
Completion, latest update and missing proof
Record
What sits against it
Requirements for new starters and different staff groups, set by the organisation.
What managers review
Assigned, completed and outstanding
Record
What sits against it
The check details and evidence your organisation is entitled and chooses to record.
What managers review
Recorded status and local follow-up
Record
What sits against it
Learning activity, hours, evidence, reflections and agreed development actions.
What managers review
Review period and open actions
Feature by feature
The useful detail is not simply that a person attended training. Leaders need the role requirement, date, evidence and next action.
Specific problem
KCSIE 2025 requires appropriate safeguarding and child-protection training, including online safety, at induction, regular updates and safeguarding updates at least annually.
How SkillProof helps
Track the assigned induction or refresher requirement, completion, update date and evidence for each person.
Specific problem
Check information can be separated from the staff training record.
How SkillProof helps
Record the check details your organisation lawfully chooses to hold. SkillProof does not run DBS checks or decide eligibility.
Specific problem
Learning activity and evidence are often collected in separate forms or folders.
How SkillProof helps
Record CPD activity, hours, categories and evidence against the staff profile.
Specific problem
New starters need several requirements completed and evidenced in a defined period.
How SkillProof helps
Assign the relevant induction requirements and see what is complete or still outstanding.
Specific problem
Leaders need one view across schools, departments, roles and requirements.
How SkillProof helps
Filter the matrix to see complete, due-soon, overdue and missing-evidence records.
Specific problem
A completion record is difficult to rely on when the certificate or proof cannot be found.
How SkillProof helps
Keep the evidence beside the training, check or development record it supports.
Specific problem
Review preparation can require several trackers to be combined manually.
How SkillProof helps
Export a scoped view of current records and gaps for internal or inspection preparation.
Inside SkillProof
The product view shows the current record and the follow-up it creates. It is demo data, not a claimed sector result.
SkillProof workspace
Learning activity
Record CPD activity, hours, category and supporting evidence.
Appraisal follow-up
Keep agreed development actions visible after the meeting.
Who uses the view
Each role can review the same source record at the level needed for its decision.
Maintain staff requirements, evidence and check information in one reviewable record.
See which staff groups have overdue training, missing evidence or open development actions.
Compare schools or teams and use consistent reporting without collecting separate spreadsheets.
Move from the sector view to the exact SkillProof workflow or guidance you need.
Recommended next
See every member of staff against the training their role requires, with current status and evidence in one view.
Stop losing compliance evidence in inboxes and shared folders. SkillProof helps teams request, upload, review and report on staff evidence and certificates while keeping proof linked to the record it supports.
SkillProof helps teams pull together training records, evidence status, registrations, CPD, appraisals and reports from records already managed in the system.
Questions
Straight answers about what SkillProof records, what your team remains responsible for and how the workflow works.
Yes. Safeguarding training is set up as a training item with renewal cycles and evidence requirements, so you can see at a glance who is current, who is due a refresher and who is overdue - across one school or a whole trust.
SkillProof can record the DBS check details and local review dates your organisation lawfully chooses to hold. DBS certificates have no official expiry date, and SkillProof does not run checks, decide eligibility or replace the school's statutory single central record.
No. SkillProof doesn't deliver courses - it's the system of record that tracks whether training has been done, holds the evidence, and shows what's overdue. It works alongside whichever training providers you already use.
Yes. Trusts can use SkillProof to hold every school to one standard, with reporting that rolls up across all sites and filters down to a single school, department or person.
SkillProof can export a current view of safeguarding training, selected recruitment-check status, role-based training and CPD. It helps prepare workforce records for review but does not replace safeguarding case management, the statutory single central record or the school's own inspection judgement.
Staff receive a request and upload from a phone or computer - no app to install. You review and approve, and the certificate links to the right training record automatically.
Next step
Use test data to see how role requirements, safeguarding evidence, CPD and reporting fit together.
No card required. 14-day trial. Start with test data first.
