Who it is for
- Training and compliance leads
- Managers assessing role competence
- Teams replacing paper checklists
Competency records and assessment
Record who assessed competence, what supported the decision and when to review it
Keep standards, assessment evidence, supervision, authorised decisions and reassessment visible without treating completed training as proof of competence.
14-day trial. No card. Use test data first.
- Separate competence record
- Named decision
- Linked evidence
At a glance
SkillProof in brief
SkillProof supports competency assessment and tracking workflows for UK teams that need role-linked records, evidence, sign-off where supported and visible gaps.
What it tracks
- Competence standards and assigned supervisors
- Assessments, supervision levels, decisions and evidence
- Reassessment dates and role-readiness follow-up
Scope and boundaries
- It does not define competence standards
- It does not replace professional judgement
- It is not a broad talent-planning suite
Why organisations replace spreadsheets
Requirements, outcomes, sign-offs and evidence stay connected to each person and role instead of being compared across separate checklists and spreadsheets.
Training and LMS context
SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. It keeps assessment, sign-off and evidence records beside the training and role requirements they support.
A clearer operating view
What changes with SkillProof
Can you show who assessed a person's competence, against which standard, using what evidence and when reassessment is due?
With SkillProof
One current record and clear follow-up
- Separate competence record
- Named decision
- Linked evidence
Competence and supervision
Keep the standard, evidence and authorised decision distinct
Record organisation-defined standards, assessment evidence, supervision and reassessment while leaving competence decisions with authorised people.
Define competency or assessment requirements where your setup supports them.
Use Training by role or assign requirements to a staff group.
Record assessment outcomes and sign-off status.
Attach evidence where proof is needed.
What your team can do in SkillProof
Keep the records, evidence and next actions for this workflow together without adding another tracker.
Clinical leadsOperations managersTraining leadsTeam managers
The competence and supervision workflow is included on Professional and Enterprise for permitted users. Compare plans.
Competence standards
Record the standard and evidence the organisation expects for the role.
Supervision
Keep the assigned supervisor and current supervision level visible.
Assessment decisions
Retain the authorised decision, rationale and supporting evidence together.
Reassessment and readiness
Review reassessment dates and role-readiness follow-up without inferring competence automatically.
Review product scope and full workflow detail
What this workflow covers
Training completion is not competence. SkillProof supports competence and supervision records on Professional and Enterprise, including organisation-defined standards, assessment evidence, decisions and reassessment. It preserves the record behind human judgement; it does not assess people automatically or decide whether someone is competent for the organisation.
Can you defend the competence decision?
Is completion being mistaken for competence?
Attendance or a certificate may show that training occurred without showing performance against an agreed standard.
Who made the assessment decision?
A spreadsheet status can omit the assessor, evidence, outcome and supervision context.
When should competence be reassessed?
Role changes, supervision findings and elapsed time can require review, but the next decision is easily lost.
Keep professional judgement and its evidence connected
Define the standard and context
Record the organisation's role expectation, supervision position and assessment basis.
Capture assessment and evidence
Keep observations, supporting proof and the authorised assessor's outcome together.
Track readiness and reassessment
Retain the decision, development gap and next review without allowing software to replace judgement.
More SkillProof capabilities
- Organisation-defined competence standards
- Assigned supervisors and supervision levels
- Assessments, evidence and formal competence decisions
- Reassessment dates and staff timeline history
- Manager-scoped follow-up and role-readiness views
- Professional and Enterprise availability
Workflow fit and product boundaries
- Best for
- teams assessing competence as well as recording completed training
- Primary job
- Make assessment evidence, outcomes and follow-up visible without replacing professional judgement.
- Different from
- Training Matrix Software shows required training status; Appraisal Management records review meetings and agreed development actions.
Questions about Competency Management
The key points teams usually need before choosing this workflow.
What is competency tracking software?
Competency tracking software records role expectations, assessments or checks, outcomes, evidence, review context and follow-up. It helps managers see missing or incomplete records, but it does not define the standard or replace the organisation's professional judgement.
Is SkillProof a competency management system?
Yes, for role-linked workforce assessment records, evidence, follow-up and reporting. SkillProof is focused on compliance and development records rather than broad talent-suite planning.
What does competency assessment software record?
It can record the requirement, person, assessment or check, outcome, reviewer context, notes, evidence and follow-up. The organisation must define the standard and decide who is authorised to assess it.
Can SkillProof track skills assessments and competency gaps?
SkillProof can keep role-linked skills or competency assessment records and show missing or incomplete requirements. It does not provide enterprise workforce planning or infer a person's capability automatically.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
Test a competence record without automating the judgement
Start with a fictional standard and see how assessment, evidence, supervision and reassessment remain connected.
No card required. 14-day trial. Start with test data first.