People Directory
Replace scattered staff lists with connected staff records.
Solution
Replace version confusion and manual chasing, not just the spreadsheet file
Move workforce requirements, dates, evidence, review decisions and actions into one controlled record while retaining useful exports when needed.
14-day trial. No card. Use test data first.
- One maintained record
- Linked decisions
- Scoped access
A clearer operating view
What changes with SkillProof
Is your spreadsheet still a simple record, or has it become an unowned workflow spread across files, folders and inboxes?
With SkillProof
One current record and clear follow-up
- One maintained record
- Linked decisions
- Scoped access
Live status
See the current position before opening another spreadsheet
Use current records to see what is complete, due, overdue or missing, then open the record that needs attention.
Move staff records into the People Directory.
Set training items and training by role.
Track training dates, renewals and evidence.
Monitor overdue and due soon records.
What your team can do in SkillProof
Keep the records, evidence and next actions for this workflow together without adding another tracker.
SMEsTraining leadsOperations teamsManagers replacing manual trackers
Core staff training records, the matrix, evidence and spreadsheet exports are included from Starter. Compare plans.
Training Matrix
Use live status rather than static spreadsheet cells.
Reminders and actions
Turn overdue records and missing evidence into visible follow-up work.
Reports
Export information for review without manually assembling the pack.
Review product scope and full workflow detail
What this workflow covers
Replacing a spreadsheet is worthwhile when the problem is no longer calculation but ownership, evidence, permissions, history and follow-up. SkillProof provides connected workforce records, operational views and exports for training, compliance and development. It is not intended to replace finance, payroll or unrelated operational spreadsheets.
Has the tracker become a hidden workflow system?
Which version is the source of truth?
Copies are emailed, downloaded and edited while several people believe they have the current file.
Where are evidence and decisions?
Cells hold dates and colours while documents, reviewer decisions and explanations remain elsewhere.
Who owns the next action?
A spreadsheet can expose a gap without directing it to the person who can resolve it.
Move the workflow, not only the rows
Structure people and requirements
Import or create maintained staff records, roles and the requirement definitions behind the tracker.
Reconnect dates, proof and decisions
Keep records, evidence and internal review status together rather than preserving disconnected columns.
Work from actions and controlled exports
Give permitted users current follow-up while retaining reports and spreadsheet exports for appropriate review.
More SkillProof capabilities
- Evidence Requests
- Reminders
Workflow fit and product boundaries
- Best for
- teams outgrowing manual files, folder searches and one-person spreadsheet knowledge
- Primary job
- Replace fragmented tracking with connected records, evidence and status.
- Different from
- A simple spreadsheet can still suit a small stable list; this page explains when connected records and follow-up become worthwhile.
Questions about Replace Training Spreadsheets
The key points teams usually need before choosing this workflow.
Can we start with the spreadsheet we already have?
Yes. Many teams start by moving their current staff and training records into SkillProof, then refine training by role and evidence workflows.
Will SkillProof replace every spreadsheet?
SkillProof is focused on workforce training records, evidence, registrations, actions and reporting. Finance or unrelated operational spreadsheets may still sit elsewhere.
Can we export information back out?
Yes. Reports and spreadsheet exports help teams review and share records when needed.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
Test the workflow your spreadsheet is struggling to hold
Start with safe test data and compare current records, evidence and actions before moving real information.
No card required. 14-day trial. Start with test data first.