Who it is for
- Independent care homes and nursing homes
- Multi-home care groups
- Registered and deputy managers
- Quality, training and operations teams
Training, compliance and development software for care homes
Training records your care home can prove - before anyone asks
Keep role-based training, evidence, competence, professional records and renewal dates clear across one care home or a group. SkillProof works alongside your care-planning, rota and external training systems.
14-day trial. No card. Use test data first.
What managers can check
- Role-based training, induction and competence
- Compliance records, evidence and follow-up
- Supervision, appraisal and staff development
SkillProof workspace
- 1
Requirements by role
Review staff against the training and record requirements assigned to their role.
- 2
See the exact gap
Separate complete, due-soon, overdue and missing-evidence records.
- 3
Filter the view
Focus on a home, team, role, manager or status without rebuilding a spreadsheet.
Plain-English answer
SkillProof in brief
SkillProof is care home training compliance software for role requirements, completions, evidence, competence, professional records, supervision, appraisal, CPD and follow-up. It works alongside care-planning, eMAR, rota and external training systems.
What it tracks
- Role-based training, induction and renewals
- Evidence, practical competence and professional records
- Policies, supervisions, appraisals and CPD
- Actions and reporting across one home or a group
What it does not do
- It does not replace resident care-planning, eMAR or rota systems
- It does not decide regulatory or professional requirements
- It records manual register checks rather than performing them automatically
- It does not guarantee compliance or an inspection outcome
Why organisations replace spreadsheets
Staff, role, requirement, evidence and review records stay connected, so managers do not have to rebuild the training position after every starter, leaver or renewal.
How it differs from an LMS
SkillProof is not an LMS or course provider. It records external training and can collect internal acknowledgements, checklists, simple knowledge checks, assessments and sign-offs.
Sector pressure
What care-home teams need to keep visible
Care providers need more than an overall training percentage. Managers must see what each role requires, what is complete, whether evidence or practical sign-off is missing, and what needs follow-up.
Static trackers are hard to maintain as permanent, bank and agency staff change. The provider also needs to apply the right national and professional requirements to each service.
01
Training and induction: see what each role requires and what remains outstanding.
02
Evidence and competence: separate a missing completion from missing proof or sign-off.
03
Professional records: keep registrations, manual checks and renewal dates with the right person.
04
Follow-up: give managers the actions for their staff while quality teams retain the wider view.
Connected workflow
From role requirement to current workforce record
Set the requirement, record the proof, review competence where needed and keep the next action visible.
Step 1
Set the role
Choose the home, role and employment type, then confirm the requirements that apply.
Step 2
Record the work
Add external training, sessions, evidence and professional records to the right person.
Step 3
Review the proof
Check documents and complete an observation, assessment or sign-off where required.
Step 4
Act and report
Use reminders and the Action Centre for gaps, then prepare reports or Audit Packs.
Records to manage
The care-home records managers need to find quickly
Keep each record distinct, with its evidence, date, status and next action.
RecordWhat sits against itWhat managers review
Record
Role and training
What sits against it
Home, role, employment type, provider-defined requirements, completions and renewal dates.
What managers review
Current, due soon, overdue or outstanding
Record
Evidence and competence
What sits against it
Certificates, evidence review, observation, assessment, outcome and sign-off.
What managers review
Competent, further action required or reassessment due
Record
Professional records
What sits against it
Registration details, renewal date, supporting document and manual-check history.
What managers review
Renewal, status, restrictions and next manual check
Record
Reviews and actions
What sits against it
Policies, supervision, appraisal, CPD, development actions and follow-up history.
What managers review
Next review, action owner and completion
Feature by feature
How SkillProof handles the work
Four connected areas cover the path from requirement to evidence, follow-up and reporting.
1
Training Matrix and Role Requirements
Specific problem
Starting from a blank matrix makes it harder to keep different care-home roles consistent.
How SkillProof helps
Begin with editable care-home role templates, then review current, due, overdue and missing-evidence status.
2
Evidence and Competence
Specific problem
A completion date does not show whether proof was reviewed or a practical task was assessed.
How SkillProof helps
Request and review evidence, then record observation, assessment, outcome and manager sign-off where required.
3
Professional and Staff Records
Specific problem
Registrations and bank or agency worker evidence can be difficult to distinguish from ordinary training.
How SkillProof helps
Keep manual checks, renewal dates, evidence locations and employment type visible.
4
Follow-up and Reporting
Specific problem
Due dates, missing records and review preparation often sit in separate trackers.
How SkillProof helps
Use reminders, the Action Centre, reports and Audit Packs to keep the next action visible.
Care-home setup
Start with familiar roles, then make the records your own.
The editable setup gives care teams a useful starting point. The provider still decides which roles, requirements, renewal periods and evidence rules apply.
Editable starter setup
Begin with care-home roles and record examples.
Examples cover care assistants, senior carers, nurses, managers and support roles. They are not regulatory advice or a complete national induction pathway.
- Editable care-home roles and training examples
- Role-based requirements ready for provider review
- Existing staff records remain under the provider's control
Across the UK
Keep the framework used by your service visible.
Regulation, induction and registration requirements differ across the UK. Open the relevant nation below for examples, then confirm what applies to your service.
England: CQC and Care Certificate records
Configure Regulation 18 workforce records, Care Certificate progress, practical competence, supervision and appraisal around the provider's own process.
Wales: CIW, AWIF and Social Care Wales
Configure All Wales Induction Framework progress, qualification evidence, Social Care Wales registration, CPD and supervision records.
Scotland: Care Inspectorate, induction and SSSC
Configure Scotland's National Induction Framework, SSSC registration, continuous professional learning and supervision records.
Northern Ireland: RQIA, NISCC induction and PRTL
Configure NISCC induction, registration, Post Registration Training and Learning, supervision and appraisal records.
Inside SkillProof
See this SkillProof view in context: Action Centre
The product view shows the current record and the follow-up it creates. It is demo data, not a claimed sector result.
SkillProof workspace
- 1
Prioritised follow-up
Bring overdue training, upcoming renewals and missing records into one action view.
- 2
Different record types
Review training, evidence, registration, supervision and development actions together.
- 3
Clear ownership
Managers work from the actions within their assigned staff and team scope.
Who uses the view
The same workforce record, viewed at the right level
Managers act on their own staff while quality and operations teams retain the wider view across the service or group.
Registered managers
See training, evidence, competence, registration and review actions for their home.
Deputies and team leaders
Follow up the staff and requirements within their assigned scope.
Training and quality leads
Standardise core requirements and identify recurring gaps across teams or homes.
Care-group operations
Compare locations while keeping local managers responsible for local action.
Explore the next workflow
Move from the sector view to the exact SkillProof workflow or guidance you need.
Recommended next
Care home training compliance
See the focused matrix, expiry, reminder and evidence workflow for care providers.
Questions
Care Homes questions
Straight answers about what SkillProof records, what your team remains responsible for and how the workflow works.
What can SkillProof manage for a care home?
SkillProof can manage provider-defined role requirements, training completions, induction, evidence, competence checks, professional registrations, policies, supervisions, appraisals, CPD and follow-up. It keeps these workforce records connected without replacing resident care systems.
Can SkillProof track the Care Certificate or another national induction framework?
Yes. Providers can configure role requirements, evidence and sign-off around the Care Certificate in England, the All Wales Induction Framework, Scotland's National Induction Framework or NISCC induction in Northern Ireland. The editable setup is a starting point, not a complete national pathway or regulatory decision.
Can SkillProof record practical competency and manager sign-off?
Yes. Care providers can use practical competency checks, observation checklists, assessor comments, outcomes, evidence, reassessment dates and manager sign-off. The provider remains responsible for deciding whether the person is competent.
Can it track NMC, SSSC, Social Care Wales and NISCC registrations?
Yes. SkillProof records registration details, renewal or review dates, supporting documents and the outcome of manual checks completed by authorised users. It does not automatically verify public registers.
Can bank and agency workers be included?
Yes. Employment type can label permanent, bank, agency and contractor or locum staff. It does not change requirements by itself; providers assign induction and training through role, site, team or individual rules. SkillProof can also record where external evidence is held and support temporary-workforce reporting.
Does SkillProof guarantee compliance or an inspection result?
No. SkillProof organises workforce training, compliance and development records and supports review or inspection preparation. The provider remains responsible for deciding what applies, assessing competence, completing checks and meeting its legal and regulatory duties.
Next step
See how the care-home workforce record stays connected.
Start with safe test data and review training, evidence, competence, registrations, supervision and development across one home or a group.
No card required. 14-day trial. Start with test data first.