Use an LMS when delivery is the problem
A learning management system is useful when you need to host courses, assign e-learning and track course completion inside that system.
It may not cover external certificates, professional registrations, policy acknowledgements or manual evidence.
Use training records software when proof is the problem
Training records software is better when training happens in several places and the organisation needs one evidence-led record.
It should show completion dates, renewals, missing evidence and reports.
- External training
- Certificates and uploaded evidence
- Role-based requirements
- Renewal dates
- Audit packs and exports
Where SkillProof fits
SkillProof is not a course authoring platform. It manages the staff training and compliance record around learning, policies and evidence.
Some teams use it alongside an LMS; others use it instead of buying one.
Practical example
Example fields to review
Use a small, reliable structure before adding more process. These fields help turn guidance into records managers can review.
Field
Owner
What to capture
Who is responsible for keeping the record current.
Field
Requirement
What to capture
The training, evidence, CPD, registration or review item.
Field
Status
What to capture
Complete, due soon, overdue, missing evidence or awaiting review.
Field
Evidence
What to capture
Whether proof is attached and reviewed.
Field
Next action
What to capture
What needs to happen next and who should do it.
Put this guide into practice
Turn the guidance into a working compliance process.
Questions this guide answers
Can SkillProof replace an LMS?
Only if your main need is records, evidence and reporting. If you need course delivery and content hosting, you may still need an LMS.
Can SkillProof work alongside an LMS?
Yes. Some teams use an LMS for course delivery and SkillProof for training records, certificates, renewals, evidence, policies and reports.