Use a consistent record structure
Each record should show the person, training item, completion date, renewal date, evidence status and owner.
Consistent fields make reports more reliable.
Connect records to roles
Role requirements help managers understand whether a missing record is a real gap or not applicable.
Report on exceptions
Managers should focus on overdue, due soon and missing evidence records.
SkillProof supports this with the People Directory, Training Library, Role Requirements, Action Centre and reports.
Put this guide into practice
Turn the guidance into a working compliance process.
List the records, evidence files and renewal dates you currently track.
Decide who owns each record: admin, manager, employee or compliance lead.
Mark which items are overdue, due soon, missing evidence or ready for review.
Choose the next report or audit pack you would need if someone asked for evidence today.