Who it is for
- HR, training and compliance teams
- Managers responsible for staff records
- Multi-site organisations replacing spreadsheets
Staff training matrix software
Trust the training matrix because every status leads to the record behind it
See people against role requirements, separate overdue training from missing evidence and act on exceptions without maintaining another copy.
14-day trial. No card. Use test data first.
- One current matrix
- Explainable status
- Linked proof
At a glance
SkillProof in brief
SkillProof is staff training matrix software for UK organisations that connects staff roles, training requirements, dates and supporting evidence.
What it tracks
- Required training by role
- Complete, due-soon, overdue and missing-evidence status
- The Learning, Session or external training record and evidence behind each status
Scope and boundaries
- It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
- It does not decide which training is required
- It does not guarantee compliance
Why organisations replace spreadsheets
The live matrix updates from connected staff and training records, so teams do not have to reconcile separate sheets, folders and inboxes.
Training and LMS context
SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
A clearer operating view
What changes with SkillProof
Can managers trust that each matrix status reflects the current person, role, date and supporting evidence?
With SkillProof
One current record and clear follow-up
- One current matrix
- Explainable status
- Linked proof
Live status
See the current position before opening another spreadsheet
Use current records to see what is complete, due, overdue or missing, then open the record that needs attention.
Add or import staff records in the People Directory.
Set role-based requirements from the Training Library.
Record completion and renewal dates.
Upload evidence or request missing proof.
What your team can do in SkillProof
Keep the records, evidence and next actions for this workflow together without adding another tracker.
Training and compliance leadsHR and L&D teamsOperations and line managers
Starter includes the live Training Matrix, full-screen review, permission-controlled CSV exports and standard automated training reminders. Manager access, multi-site controls and configurable reminder workflows start on Growth. Compare plans.
Focused full-screen review
Open the live Matrix full screen when you need more room to compare people, requirements and current status.
Training by role
Connect training expectations to roles so managers know what each person needs.
Evidence linked to records
Keep proof attached to the record it supports instead of searching folders.
Export and follow-up
Export the filtered view or selected staff to CSV, then use automated reminders to keep due and overdue work moving.
Review product scope and full workflow detail
What this workflow covers
A useful Training Matrix is an operational control view, not just a coloured report. SkillProof calculates current status from staff, role requirements, governed Learning, Session outcomes, reviewed external completions, dates and evidence held in the workspace. Permitted users can inspect the underlying record and next action; the organisation still defines the requirements and decides whether the evidence is sufficient.
Can you trust what each matrix cell means?
How many copies look current?
People join, leave and change roles while certificates arrive elsewhere, so a copied matrix becomes stale quickly.
Is it overdue or missing proof?
A single colour can hide whether training has expired, evidence is absent or a submission still needs review.
What changed with the person's role?
Manual rows can preserve old requirements or miss new ones after a move, promotion or site change.
Turn the matrix into a review-and-action workspace
Build from current people and roles
Connect matrix requirements to maintained staff, role, site and department records.
Keep the reason behind each status
Use dates, evidence requirements and review outcomes to distinguish the exception that needs attention.
Resolve the exception in context
Open the related record, inspect proof and direct the next action without abandoning the matrix view.
More SkillProof capabilities
- Staff member, role, training requirement, completion date, renewal date and evidence status
- Separate complete, due-soon, overdue and missing-evidence states
- Filters for site, department and role
- Manager views scoped to the staff they are responsible for
- Role-based requirements that apply when a role is assigned or changed
- Certificate uploads from desktop or mobile, with review status linked to the record
- Standard automated due and overdue reminders on Starter, with configurable workflows from Growth
- Permission-controlled CSV exports of the current filtered Matrix view or selected staff
- Spreadsheet import for existing staff and training data
- Native Learning, Session outcomes and external training in the connected staff record
Workflow fit and product boundaries
- Best for
- managers who need a current people-by-requirement view
- Primary job
- Filter live training status by person, role, site or department.
- Different from
- Training Records Management covers the repeatable record workflow; Staff Training Records Software focuses on an individual history and its evidence.
Questions about Training Matrix Software
The key points teams usually need before choosing this workflow.
What should staff training matrix software do?
Staff training matrix software should connect people, roles, training requirements, completion and renewal dates, evidence status and follow-up. It should show the current position without asking managers to reconcile separate spreadsheets and folders.
What should a training matrix system include?
A useful training matrix system should connect people, roles, requirements, completion and renewal dates, evidence status and clear follow-up actions. It should also let managers filter the view they are responsible for and export a current record.
Can SkillProof replace a spreadsheet training matrix?
Yes. You can import existing staff and training data, then use connected roles, records and evidence to generate the matrix. The source data still needs clear ownership and review.
Is SkillProof a learning management system (LMS)?
SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
See whether your current matrix can answer the hard questions
Start a free trial or use the Training Matrix Review to identify stale requirements, unclear statuses and missing proof.
No card required. 14-day trial. Start with test data first.