Who it is for
- HR, training and compliance teams
- Managers responsible for staff records
- Multi-site organisations replacing spreadsheets
Training compliance software
Training matrix software for a live view of staff training
See every member of staff against the training their role requires, with current status and evidence in one view.
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- Live matrix status
- Evidence linked to records
- Action Centre priorities
Core records for this workflow are available from Starter; automation and advanced controls vary by plan. Compare plans.
The live training matrix — every member of staff against every requirement. Shown with safe demo data.
Live status
What this workflow covers
SkillProof turns staff roles, training requirements, dates and evidence into one live training matrix. Managers can see complete, due-soon, overdue and missing-evidence records, then open the record and proof behind each status. Role-based requirements, scoped manager views and current exports replace the work of reconciling separate sheets, folders and inboxes. SkillProof records training from any provider; it is not a learning management system and does not deliver courses.
Plain-English answer
SkillProof in brief
SkillProof is a UK training matrix system that connects staff roles, training requirements, dates and supporting evidence.
What it tracks
- Required training by role
- Complete, due-soon, overdue and missing-evidence status
- The training record and evidence behind each status
What it does not do
- It does not deliver training courses
- It does not decide which training is required
- It does not guarantee compliance
Why organisations replace spreadsheets
The live matrix updates from connected staff and training records, so teams do not have to reconcile separate sheets, folders and inboxes.
How it differs from an LMS
An LMS delivers learning content. SkillProof records requirements, completion dates, renewals and evidence from any training provider.
Choose the right workflow
What this page is for
- 01Best for
- managers who need a current people-by-requirement view
- 02Primary job
- Filter live training status by person, role, site or department.
- 03Different from
- Training Records Management covers the repeatable record workflow; Staff Training Records Software focuses on an individual history and its evidence.
What changes with SkillProof
The same workflow, with the live record and the next action kept in front of the team.
Before SkillProof
The position has to be pieced together
- Static spreadsheet cells
- Separate evidence folders
- Manual due-date checks
- Last-minute audit preparation
With SkillProof
One clear view of the record and follow-up
- Live matrix status
- Evidence linked to records
- Action Centre priorities
- Export-ready reports and audit packs
Live status
See the current position before opening another spreadsheet
Use current records to see what is complete, due, overdue or missing, then open the record that needs attention.
Add or import staff records in the People Directory.
Set role-based requirements from the Training Library.
Record completion and renewal dates.
Upload evidence or request missing proof.
A real SkillProof product view shown with safe demo data. The exact records and controls available depend on the workflow and plan.
What your team can do in SkillProof
Training and compliance teams need a current answer to who is trained, what is overdue, what is due soon and what proof is missing.
Training and compliance leads
Review the organisation-wide position, evidence gaps and upcoming renewals.
HR and L&D teams
Keep staff, role requirements and training history connected.
Operations and line managers
See the training actions for the staff they are responsible for.
Live status view
See completed, overdue, due soon and missing evidence states in one place.
Training by role
Connect training expectations to roles so managers know what each person needs.
Evidence linked to records
Keep proof attached to the record it supports instead of searching folders.
Reports and audit packs
Export review packs without rebuilding spreadsheet reports.
Review the full problem-to-workflow detail
Where a spreadsheet training matrix loses trust
Several versions look current
People join, change roles and send certificates to different inboxes. The spreadsheet may look complete even when a newer copy or record exists elsewhere.
A completed cell has no proof
The matrix says training is complete, but the certificate is missing, expired or stored away from the record.
Role changes rely on manual updates
When someone starts or changes role, requirements must be copied and checked by hand. A missed update creates a hidden gap.
Review work starts too late
Managers discover overdue training or missing evidence while preparing a report, then have to rebuild the position from several sources.
From staff records to a current training matrix
Add staff and assign roles
Import existing staff data or add people directly, then record the role, site and department that apply.
Set training requirements by role
When a role is assigned or changed, the relevant training requirements are applied to that person.
Record training and collect evidence
Staff and managers can upload certificates from desktop or mobile. Evidence is reviewed and linked to the training record it supports.
Work from current status
Filter complete, due-soon, overdue and missing-evidence items by site, department, role or manager.
Follow up due and missing items
The Action Centre keeps the same items visible to managers. When reminder automation is enabled, eligible reminders are processed on a daily schedule.
Export the view you need
Create a current report scoped by site, department, role or manager instead of rebuilding the matrix before each review.
More SkillProof capabilities
- Staff member, role, training requirement, completion date, renewal date and evidence status
- Separate complete, due-soon, overdue and missing-evidence states
- Filters for site, department and role
- Manager views scoped to the staff they are responsible for
- Role-based requirements that apply when a role is assigned or changed
- Certificate uploads from desktop or mobile, with review status linked to the record
- Automated reminder workflows on eligible plans when reminder automation is enabled
- Reports scoped by site, department, role or manager
- Spreadsheet import for existing staff and training data
- Training Matrix
Questions about Training Matrix Software
Straight answers about the record, workflow and product boundary.
What should a training matrix system include?
A useful training matrix system should connect people, roles, requirements, completion and renewal dates, evidence status and clear follow-up actions. It should also let managers filter the view they are responsible for and export a current record.
Can SkillProof replace a spreadsheet training matrix?
Yes. You can import existing staff and training data, then use connected roles, records and evidence to generate the matrix. The source data still needs clear ownership and review.
Is SkillProof a learning management system (LMS)?
No. SkillProof does not deliver training courses. It records requirements, dates, renewals and evidence from the providers you already use.
Is training matrix software the same as skills matrix software?
Not usually. A training matrix tracks required training, completion, renewals and evidence. Skills matrix software often tracks wider capability or proficiency levels. SkillProof can hold training and assessment records, but it is not an enterprise workforce-planning suite.
Can managers see only their own team?
Yes. Managers get a view scoped to the staff they're responsible for, rather than the whole organisation, so they can act on their own team's overdue and missing-evidence items.
Does SkillProof send training reminders automatically?
On plans with automated reminder workflows, eligible reminders are processed on a daily schedule when reminder automation is enabled. The same due and missing items remain visible in the app for managers.
How do I create a training matrix in SkillProof?
Add or import your staff, assign roles and set the training each role requires. SkillProof then builds the matrix from those requirements, training records, dates and evidence rather than asking you to maintain each cell by hand.
Continue exploring
Open the next product workflow or guide when you need more detail.
Next step
See how your training matrix would work in SkillProof
Start a 14-day trial with test data, open the sample workspace, or send us a redacted matrix so we can map its structure.
No card required. 14-day trial. Start with test data first.