Who it is for
- Care groups, trusts and multi-site employers
- Local managers responsible for their teams
- Central HR, training and compliance leads
Multi-site workforce records
Give every site a clear action list without losing central oversight
Apply consistent workforce requirements, let permitted managers act on their teams and review site, department and organisation-wide status from one workspace.
14-day trial. No card. Use test data first.
- Shared requirements
- Scoped team actions
- Site-level visibility
At a glance
SkillProof in brief
SkillProof gives multi-site organisations one current view of staff training, evidence, renewals and follow-up across locations.
What it tracks
- Training status by site and department
- Evidence, renewal dates and reminders
- Scoped reports and central audit packs
Scope and boundaries
- It does not give every manager unrestricted access
- It does not decide local requirements
- It does not guarantee compliance
Why organisations replace spreadsheets
Locations work from the same staff and requirement records, so central reports do not depend on collecting and reconciling separate files.
Training and LMS context
SkillProof can deliver governed internal Learning across locations and retain records and evidence from external course providers or learning systems.
A clearer operating view
What changes with SkillProof
Can local managers act on their own teams while central leads retain a consistent view across every site?
With SkillProof
One current record and clear follow-up
- Shared requirements
- Scoped team actions
- Site-level visibility
Live status
See the current position before opening another spreadsheet
Use current records to see what is complete, due, overdue or missing, then open the record that needs attention.
Create sites and departments, then connect staff to the right organisation area.
Set training requirements by role and keep completion and evidence status current.
Use scoped manager access to review local actions and missing evidence.
Filter by site or department for local and central review.
What your team can do in SkillProof
Keep the records, evidence and next actions for this workflow together without adding another tracker.
Local and regional managersHR and training teamsOperations leadersGovernance and compliance leads
Multiple sites, departments and Manager access are included from Growth. Plan limits determine the included and maximum site capacity. Compare plans.
Site and department reporting
Filter current staff and training records by location or organisational team.
Scoped manager access
Give managers relevant team views and actions within configured access permissions.
Evidence and reminders across locations
Keep missing proof, renewal dates and follow-up connected to the same workforce record.
Central audit reporting
Prepare scoped reports and audit packs from the current organisation record.
Review product scope and full workflow detail
What this workflow covers
Multi-site training compliance is difficult when every location maintains its own definitions and spreadsheet. SkillProof keeps people, roles, requirements, evidence and dates in one organisation record, while scoped access helps local managers focus on the teams they are permitted to see. Central visibility does not remove the organisation's responsibility to define suitable local requirements and act on gaps.
Can central and local teams see the same truth?
Does each site use the same requirements?
Local trackers drift into different names, renewal rules and definitions, making comparison unreliable.
Can managers see only the work they own?
A central report may show a gap without giving the relevant manager a usable, permission-scoped action list.
Can leaders compare without collecting files?
Organisation-wide reporting slows down when every site must submit and explain a separate spreadsheet.
One standard with local accountability
Maintain the organisation structure
Keep sites, departments, roles and reporting lines attached to current staff records.
Give managers scoped visibility
Show permitted managers the due, overdue and missing-evidence records for the people they own.
Review the wider position
Filter matrix and reporting views by site or department without reconciling separate files.
More SkillProof capabilities
- Sites, departments, training roles and line managers on staff records
- Training matrix status filtered by organisation area
- Overdue, due-soon and missing-evidence actions
- Evidence requests and review status across locations
- Local manager access within configured permissions
- Organisation-wide reports, scheduled exports and audit packs where the plan includes them
- Sites and Departments
- Manager Views
Workflow fit and product boundaries
- Best for
- central HR, training or compliance teams working across locations
- Primary job
- Apply consistent requirements and see local action lists alongside organisation-wide reporting.
- Different from
- Training Compliance Software covers the connected record workflow; this page focuses on site, department and scoped-manager oversight.
Questions about Multi-Site Training & Compliance
The key points teams usually need before choosing this workflow.
Can managers see only their own teams?
Manager access can be scoped to the people they are responsible for within your configured roles and permissions. Access should be reviewed as part of setup rather than assumed from a job title alone.
Can reports be filtered by site and department?
Yes. SkillProof supports site and department information for workforce views and reporting, so permitted users can review a location or the wider organisation.
Does every plan support multiple sites?
No. Starter includes one site. Growth includes 5 sites and Professional includes 20, with paid expansion to 10 and 25 respectively. Registration governance, standard-role permission customisation and custom review templates start on Professional.
Will SkillProof replace our LMS?
SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
See every site without creating another spreadsheet
Start with test locations and roles, then review how local action and central oversight work together.
No card required. 14-day trial. Start with test data first.