Who it is for
- Care groups, trusts and multi-site employers
- Local managers responsible for their teams
- Central HR, training and compliance leads
Multi-site workforce records
Multi-site training and compliance software for one organisation-wide view
SkillProof brings site, department and organisation-wide training records into one controlled workspace without asking each location to maintain a separate spreadsheet.
14-day trial. No card. Use test data first.
- One organisation record
- Local manager actions
- Site and department filters
This workflow is included from Growth. Advanced controls vary by plan. Compare plans.
Real SkillProof product workflow shown with safe demo data.
Live status
What this workflow covers
SkillProof helps multi-site organisations keep training requirements, completion dates, evidence and follow-up consistent across locations. Owners and permitted administrators can review the whole organisation, while manager access can be limited to the people they are responsible for. Site and department filters support local review, scheduled exports and central audit preparation.
Plain-English answer
SkillProof in brief
SkillProof gives multi-site organisations one current view of staff training, evidence, renewals and follow-up across locations.
What it tracks
- Training status by site and department
- Evidence, renewal dates and reminders
- Scoped reports and central audit packs
What it does not do
- It does not give every manager unrestricted access
- It does not decide local requirements
- It does not guarantee compliance
Why organisations replace spreadsheets
Locations work from the same staff and requirement records, so central reports do not depend on collecting and reconciling separate files.
How it differs from an LMS
SkillProof tracks records and evidence across locations. It works alongside the course providers or LMS your organisation already uses.
What changes with SkillProof
The same workflow, with the live record and the next action kept in front of the team.
Before SkillProof
The position has to be pieced together
- Separate location spreadsheets
- Manual consolidation
- Unclear local ownership
- Late discovery of site gaps
With SkillProof
One clear view of the record and follow-up
- One organisation record
- Local manager actions
- Site and department filters
- Central reporting from current data
Live status
See the current position before opening another spreadsheet
Use current records to see what is complete, due, overdue or missing, then open the record that needs attention.
- 1
Create sites and departments, then connect staff to the right organisation area.
- 2
Set training requirements by role and keep completion and evidence status current.
- 3
Use scoped manager access to review local actions and missing evidence.
- 4
Filter by site or department for local and central review.
A real SkillProof product view shown with safe demo data. The exact records and controls available depend on the workflow and plan.
What your team can do in SkillProof
Multi-site organisations need local managers to act on their own teams while central leads keep a consistent, organisation-wide record.
Local and regional managersHR and training teamsOperations leadersGovernance and compliance leads
01
Site and department reporting
Filter current staff and training records by location or organisational team.
02
Scoped manager access
Give managers relevant team views and actions within configured access permissions.
03
Evidence and reminders across locations
Keep missing proof, renewal dates and follow-up connected to the same workforce record.
04
Central audit reporting
Prepare scoped reports and audit packs from the current organisation record.
Review the full problem-to-workflow detail
Why multi-site training oversight becomes unreliable
Each location keeps its own version.
Local spreadsheets drift into different formats, dates and definitions, making organisation-wide reporting slow to reconcile.
Local managers cannot see the right next action.
A central report may show a percentage without giving the manager a usable list of overdue training or missing evidence for their team.
Central assurance arrives too late.
Leaders often discover site-level gaps only when monthly reports are combined or an audit pack has to be rebuilt.
How SkillProof connects local action and central oversight
Organise staff by site and department
Keep each person connected to the location, team, manager and training role your organisation uses.
Give managers a relevant view
Managers can review permitted team records and actions without being given unrestricted organisation-wide access.
Use consistent records across locations
Apply role-based requirements and keep completion, renewal and evidence status in the same record structure.
Report centrally without rebuilding
Filter current records by site or department, schedule reports where enabled and prepare an audit pack from the live position.
More SkillProof capabilities
- Sites, departments, training roles and line managers on staff records
- Training matrix status filtered by organisation area
- Overdue, due-soon and missing-evidence actions
- Evidence requests and review status across locations
- Local manager access within configured permissions
- Organisation-wide reports, scheduled exports and audit packs where the plan includes them
- Sites and Departments
- Manager Views
- Training Matrix
- Evidence Requests
- Scheduled Exports
- Audit Pack
Questions about Multi-Site Training & Compliance
Straight answers about the record, workflow and product boundary.
Can managers see only their own teams?
Manager access can be scoped to the people they are responsible for within your configured roles and permissions. Access should be reviewed as part of setup rather than assumed from a job title alone.
Can reports be filtered by site and department?
Yes. SkillProof supports site and department information for workforce views and reporting, so permitted users can review a location or the wider organisation.
Does every plan support multiple sites?
No. Starter is designed for one site. Multiple sites are included from Growth, while advanced reporting, trends and more detailed governance controls sit in Professional or Enterprise. Current plan details should be checked on the pricing page.
Will SkillProof replace our LMS?
Usually not. SkillProof does not deliver courses. It tracks requirements, dates, evidence and follow-up across the training providers or LMS your locations already use.
Does SkillProof guarantee every location is compliant?
No. SkillProof makes records, evidence and gaps visible. Your organisation remains responsible for deciding requirements, reviewing evidence and acting on the information.
Continue exploring
Open the next product workflow or guide when you need more detail.
Next step
See one multi-site workspace with local and central views
Start with test data or book a walkthrough to review sites, departments, manager access, evidence and reporting together.
No card required. 14-day trial. Start with test data first.