Start with the record, not the course
Many buyers search for training management software when they actually need better training records.
If your main issue is proving who completed what, which evidence exists and what needs renewing, choose a records system before choosing more course-delivery software.
Features to look for
Good training records software should make the next action clear, not just store a list of past training.
It should also support the messy reality of external training, certificates, policy confirmations and manager follow-up.
- Staff training records and training matrix
- Role-based requirements
- Certificate and evidence uploads
- Renewal and expiry reminders
- Policy read confirmations
- Manager views and permissions
- Reports and audit packs
Where SkillProof fits
SkillProof is a good fit when you need staff training records, evidence, policies, CPD, registrations and audit packs in one place.
It is not the right fit if your main requirement is to build and deliver e-learning courses.
Practical example
Example fields to review
Use a small, reliable structure before adding more process. These fields help turn guidance into records managers can review.
Field
Owner
What to capture
Who is responsible for keeping the record current.
Field
Requirement
What to capture
The training, evidence, CPD, registration or review item.
Field
Status
What to capture
Complete, due soon, overdue, missing evidence or awaiting review.
Field
Evidence
What to capture
Whether proof is attached and reviewed.
Field
Next action
What to capture
What needs to happen next and who should do it.
Put this guide into practice