Who it is for
- Teams collecting staff certificates
- Managers reviewing submitted evidence
- Organisations preparing audit records
Solution
Know which records have proof, which need review and which are still missing
Request, receive and review certificates or other evidence beside the person and requirement they support, then govern accepted documents in the Evidence Vault.
14-day trial. No card. Use test data first.
- Tracked requests
- Review decisions
- Linked evidence
At a glance
SkillProof in brief
SkillProof keeps certificates and other workforce evidence connected to the person, requirement and review status they support.
What it tracks
- Evidence requests and uploads
- Missing, supplied and review status
- The staff or training record supported
Scope and boundaries
- It does not issue certificates
- It does not approve evidence automatically
- It does not replace organisational review
Why organisations replace spreadsheets
Evidence stays beside the record instead of being matched back from filenames, shared folders and email chains.
Training and LMS context
SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
A clearer operating view
What changes with SkillProof
Can you show not only that a document exists, but which record it supports and whether an authorised person reviewed it?
With SkillProof
One current record and clear follow-up
- Tracked requests
- Review decisions
- Linked evidence
Evidence and reporting
Keep the record, its evidence and the review trail connected
Review current records and evidence together, identify gaps and prepare a clear output without rebuilding the position by hand.
Request evidence from staff where proof is missing.
Staff upload certificates or supporting documents through SkillProof.
Managers review submissions where the workflow requires review.
Evidence links to the relevant staff or training record.
What your team can do in SkillProof
Keep the records, evidence and next actions for this workflow together without adding another tracker.
Compliance administratorsManagersEmployeesAudit owners
Evidence requests, uploads and the core review workflow are included from Starter. Compare plans.
Evidence Requests
Ask the right person for missing proof without relying on email threads.
Evidence Uploads
Staff can upload certificates or supporting documents where they have access.
Review status
Track whether evidence is missing, uploaded or approved where review is enabled.
Evidence Vault
Govern accepted documents with owners, categories, review and retention dates, immutable versions, replacement history and soft archive controls.
Review product scope and full workflow detail
What this workflow covers
Evidence tracking should preserve more than a filename. SkillProof records the request, upload, evidence status and internal approval or rejection beside the relevant workforce record. Its Evidence Vault adds owners, categories, review and retention dates, immutable version history, replacement versions and soft archive controls on every plan. Retention dates prompt review; they do not delete files automatically. Approval records your organisation's review, not issuing-body authentication or external certification.
Can you explain the evidence behind each status?
Where is the latest document?
Certificates arrive through inboxes, phones and shared folders, leaving several possible copies.
Has anyone reviewed it?
An uploaded file can be mistaken for accepted proof when no decision or reviewer is recorded.
Which requirement does it support?
A document vault alone does not explain the person, training item, registration or date it relates to.
From evidence request to review decision
Request the missing proof
Send and track a controlled evidence request without relying on a separate email chain.
Keep the accepted document governed
Link submitted evidence to the staff member and requirement it supports, then retain document ownership, category, review, retention and version history in the Evidence Vault.
Record the internal review
Approve or reject the submission, retain its status and keep unresolved evidence visible for follow-up.
More SkillProof capabilities
- Certificate tracking
- Manager Actions
- Reports
Workflow fit and product boundaries
- Best for
- teams where a completion date is not enough without supporting evidence
- Primary job
- Keep evidence status, review decisions and renewal dates attached to the right workforce record.
- Different from
- Training record pages cover the wider process; this page owns the proof, certificate and evidence-review workflow.
Questions about Evidence & Certificate Tracking
The key points teams usually need before choosing this workflow.
What is training evidence software?
Training evidence software keeps certificates and other proof linked to the person, requirement or training record they support. It should also show whether evidence is missing, supplied or still needs review.
Can staff upload certificates?
Yes. Staff can upload evidence where your organisation invites them to use the portal.
Is evidence linked to training records?
Evidence can be linked to the relevant staff or training record so proof is easier to review.
Can managers request missing evidence?
Yes. Evidence requests help managers ask staff for missing proof and keep the follow-up visible.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
Follow one piece of evidence from request to decision
Start with test data and see how missing, uploaded, approved and rejected evidence stays connected.
No card required. 14-day trial. Start with test data first.