Record the details you need
For each person, record the registration type, reference number, renewal or review date, status and evidence notes.
Only store information your organisation has a valid reason to manage.
Be clear about manual checks
If you check a public register or professional body account manually, record the check date and outcome.
Do not describe this as an integration unless your software really connects to that body.
Use reminders and reports
Due soon and expired registrations should be visible to the people responsible for follow-up.
SkillProof records registration details and manual check outcomes, then helps teams report on renewal status.
Put this guide into practice
Turn the guidance into a working compliance process.
List the records, evidence files and renewal dates you currently track.
Decide who owns each record: admin, manager, employee or compliance lead.
Mark which items are overdue, due soon, missing evidence or ready for review.
Choose the next report or audit pack you would need if someone asked for evidence today.