Registration record fields
Use consistent fields so each record can be reviewed and reported in the same way.
- Register or body
- Registration number
- Renewal date
- Check date
- Status
- Evidence attached
- Owner
Review rhythm
Set a review rhythm for due soon and expired registrations. Monthly is often enough for small teams; larger or higher-risk teams may need more frequent checks.
SkillProof helps by surfacing due soon and expired records as actions.
Evidence and limitations
Attach evidence where it is needed and record the outcome of manual checks.
SkillProof helps store the record. It does not replace the organisation's responsibility to verify status with the relevant body.
Put this guide into practice
Turn the guidance into a working compliance process.
List the records, evidence files and renewal dates you currently track.
Decide who owns each record: admin, manager, employee or compliance lead.
Mark which items are overdue, due soon, missing evidence or ready for review.
Choose the next report or audit pack you would need if someone asked for evidence today.