For security and cleaning teams
Know who is licensed, checked and trained for each site.
Keep client-site inductions, SIA licences, DBS checks, COSHH and cleaning standards with each person, so supervisors can see who is ready for which contract and what needs renewing.
14-day free trial. No card required.
- SIA licence and DBS check records
- Client-site induction records
- Cleaning standards sign-off
- Readiness by site
Leave the licence spreadsheet and the contract folders behind.
Security officers, cleaning operatives, supervisors and mobile patrol drivers need different training and checks. Set what each role needs and keep the records with the person.
Managing it manually
- SIA licence dates in a spreadsheet
- Site induction sheets at the client's site
- COSHH sign-offs on paper
- Records gathered when a client asks
With SkillProof
- Use the editable example roles and requirements, then change them to match your contracts.
- Keep SIA licence numbers, DBS checks and right to work checks with their dates.
- Keep client-site inductions, COSHH and cleaning standards with each person.
- Use reminders and the matrix to renew licences and training before shifts are affected.
Training around each contract
Know when every SIA licence runs out.
Record each officer's licence number and expiry with the date your team checked it on the SIA register. Reminders go out before the licence needs renewing.
Client review, without the scramble.
Review training, licences and site inductions for a contract, then export a permission-controlled report or an Audit Pack of the selected records and evidence.
Start free 14-day trialFeatures vary by plan.
Fewer licence spreadsheets. Fewer surprises on shift.
Start with training records and the matrix. Add licences, sites and manager access as your contracts grow.
The problem
A licence spreadsheet cannot show who is ready for a client site today.
With SkillProof
See status against each role's requirements and open the record behind any cell.
A clear next action on every contract.
Keep the people doing the follow-up close to the records.
Operations managers
See licence, check and training status across every contract and site.
Site supervisors
Check who is inducted and trained for their site before a shift starts.
Officers and operatives
Upload a renewed licence or certificate to their own record from their phone.
Where SkillProof fits
SkillProof works alongside your rostering and patrol systems. It keeps workforce training, licence and check records organised. It does not verify SIA licences, carry out DBS checks or decide what your clients require.
Questions from security and cleaning teams
Straight answers about records, reminders, evidence and where SkillProof fits.
Still tracking training in a spreadsheet?
Send us your training matrix and we will show what reminders could be automated.
Book a demoDoes SkillProof check SIA licences?
No. SkillProof records the licence number, type, expiry date, evidence and the date your team checked it, then reminds you before it expires. Check licences on the SIA register of licence holders.
Can we see who is inducted for each client site?
Yes. Record each client-site induction against the person, organise people by site, and review the matrix for a site to see who is inducted and trained before they are rostered there.
Is there a ready-made security and cleaning setup?
Yes. The editable security and cleaning starter setup adds example roles such as security officer, cleaning operative, supervisor and mobile patrol driver, with example training items, renewal periods and role requirements. It is a starting point you change to fit your business, not a list of legal, client or insurer requirements.
Can cleaning operatives sign off cleaning standards?
Yes. Cleaning standards is an editable training item, so a supervisor can record the briefing or competency sign-off and its review date, with any supporting evidence attached.
Can we record DBS checks?
Yes, where your policy or a client contract asks for one. Record the check level, date and your review date. SkillProof does not carry out DBS checks.
Which plan would we need?
Features vary by plan. Training records, the Training Matrix, evidence and reminders are the core of every plan; sites, manager access, Sessions and Audit Packs depend on the plan you choose. Compare the current plans on the pricing page, or start a 14-day trial to try the full setup.
See who is ready for every site,without the spreadsheet.
Book a demo with fictional security and cleaning records, or start a 14-day trial with the editable security and cleaning setup.
14-day free trial. No card required.