Define the requirement
Start by deciding which competencies apply to which roles or staff groups.
Clear role requirements make reporting easier and reduce inconsistent sign-off decisions.
Record the assessment outcome
Capture the assessor, outcome, date, evidence status and any follow-up action.
SkillProof supports assessment and checklist records that can be connected to staff profiles.
Review gaps
Managers need a gap view, not just a collection of completed forms.
Use reports to review missing competency records and evidence across teams.
Put this guide into practice
Turn the guidance into a working compliance process.
List the records, evidence files and renewal dates you currently track.
Decide who owns each record: admin, manager, employee or compliance lead.
Mark which items are overdue, due soon, missing evidence or ready for review.
Choose the next report or audit pack you would need if someone asked for evidence today.