Who it is for
- Operations and production managers
- Training, quality and compliance leads
- Teams keeping skill levels in a spreadsheet
Skills matrix software: See every skill level, who signed it off and where cover is thin
Track each person's skill levels against the targets for their role and department, keep the sign-off and evidence behind every level, and see cover for each skill on every site.
Is the skills spreadsheet still telling the truth?
Who can do this job today?
A level typed into a cell months ago doesn't say who assessed it or what they saw.
What happens when someone is off?
Thin cover stays hidden until the person who holds a skill is on holiday or leaves.
When was each level last checked?
Reassessment dates sit in someone's diary, so levels drift out of date without anyone noticing.
What changes with SkillProof.
Spreadsheets, folders and inboxes
- Levels are typed in without the person who signed them off or the evidence.
- Nobody can see which skills rest on one or two people at a site.
- Reassessment dates are kept in diaries and missed.
- Each manager keeps their own copy of the grid.
With SkillProof
- Track skill levels against the targets for each role and department.
- Record signed-off levels with evidence, and plan the next reassessment.
- See cover for each skill by site, then export the grid when someone asks for it.
How it works
From a spreadsheet grid to signed-off levels
Every step works from the records SkillProof already holds, so nothing is copied into another tracker.
Compare plans- Set the targetsAgree the skills and the level each role or department needs.
- Bring in what you haveImport the levels you already hold rather than typing them again.
- Sign off with evidenceRecord each level with the person who signed it off and the evidence behind it.
- Watch cover and reassessmentSee cover for each skill by site and plan reassessment before levels go out of date.
What the Skills matrix holds in SkillProof.
Built for
- Operations managers
- Production leads
- Training leads
The Skills matrix is included on Professional and Enterprise. Starter and Growth include the Training Matrix.
Levels against targetsSee where each person meets, exceeds or falls short of the level their role needs.
Sign-off with evidenceKeep the person who signed off each level and the evidence they relied on.
Cover by siteSee how many people hold each skill at every site before a gap causes a problem.
ReassessmentPlan when each level should be checked again, so the grid doesn't drift.
Review product scope and full workflow detail
Everything in this workflow
- Skill levels against role and department targets
- Signed-off levels with the evidence behind them
- Planned reassessment dates
- Cover for each skill by site
- Import of existing levels and an export of the grid
- Each person's skills in My Development
- Professional and Enterprise availability
What this workflow covers
Skills matrix software shows the level each person has reached in each skill against the level their role needs. The SkillProof Skills matrix is on Professional and Enterprise. It records signed-off levels with evidence, plans reassessment, shows cover for each skill by site, imports the levels you already hold and exports the grid. Levels reflect the records and sign-offs your organisation enters. SkillProof doesn't certify competence.
SkillProof in brief
SkillProof's Skills matrix tracks skill levels against role and department targets, with signed-off levels, evidence, reassessment dates and cover by site, on Professional and Enterprise.
What it tracks
- Skill levels against role and department targets
- Signed-off levels and the evidence behind them
- Reassessment dates and cover for each skill by site
Scope and boundaries
- It doesn't certify competence
- It doesn't decide your skills, levels or targets
- It isn't a workforce planning or talent suite
Why organisations replace spreadsheets
Each level keeps who signed it off, the evidence and the next reassessment, so the grid stays current instead of relying on cells someone typed months ago.
Training and LMS context
A learning platform delivers courses. A skills matrix records the level someone has shown in the work itself, and who signed it off.
Workflow fit and product boundaries
- Best for
- teams that need to see who can do which work, and where cover is thin
- Primary job
- Keep signed-off skill levels, their evidence and reassessment dates current, and show cover for each skill by site.
- Different from
- Training Matrix Software shows whether required training is complete; Competency Management records formal assessments, supervision and decisions.
Questions about Skills Matrix Software
The key points teams usually need before choosing this workflow.
Still keeping development records in separate files?
Book a demo and we will show how CPD, competence and review records would connect for your team.
Book a demoWhat is skills matrix software?
Skills matrix software records the level each person has reached in each skill against the level their role needs. It keeps who signed each level off, the evidence and when it should be checked again, so the grid stays current.
How is a skills matrix different from a training matrix?
A training matrix shows whether required training is complete, due or overdue. A skills matrix shows the level someone has reached in a skill and who signed it off. SkillProof has both: the Training Matrix on every plan, and the Skills matrix on Professional and Enterprise.
Which SkillProof plans include the Skills matrix?
Professional and Enterprise. Starter and Growth include the Training Matrix but not the Skills matrix. Check Pricing for current plans.
Can I import my existing skills matrix?
Yes. You can import the levels you already hold, then sign off new levels in SkillProof from then on.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
See the Skills matrix with your own skills
Book a walkthrough to see levels, sign-off, cover and reassessment. The Skills matrix is on Professional and Enterprise.