Common evidence types
Common evidence includes certificates, completion confirmations, signed declarations, assessment outcomes and manager sign-off notes.
The right evidence depends on your organisation's policy and the nature of the training.
Avoid over-collecting
Only keep evidence that is useful, proportionate and needed for review.
Large folders of unnecessary files can make audits slower and create more data to manage.
Link proof to records
The most important practical step is linking proof to the training record it supports.
SkillProof helps teams request, upload, review and report on evidence without relying on shared folders.
Put this guide into practice
Turn the guidance into a working compliance process.
List the records, evidence files and renewal dates you currently track.
Decide who owns each record: admin, manager, employee or compliance lead.
Mark which items are overdue, due soon, missing evidence or ready for review.
Choose the next report or audit pack you would need if someone asked for evidence today.