Decide what needs evidence
Not every record needs an uploaded file. Decide which training, checks or development records genuinely need evidence.
This keeps the process proportionate and easier for staff to follow.
Request and review proof
Evidence requests should show who needs to upload what and by when.
Where review is needed, managers should be able to see whether proof is missing, uploaded or approved.
Keep evidence audit-ready
SkillProof links evidence to staff and training records, then reports on missing or available proof for review.
Put this guide into practice
Turn the guidance into a working compliance process.
List the records, evidence files and renewal dates you currently track.
Decide who owns each record: admin, manager, employee or compliance lead.
Mark which items are overdue, due soon, missing evidence or ready for review.
Choose the next report or audit pack you would need if someone asked for evidence today.