Approach
Shared evidence folder
Useful for
Storing certificates.
Watch out for
Does not reliably show missing evidence, expiry dates or role-based gaps.
Care training evidence
Regulation 18 training evidence for CQC inspection preparation
Find Regulation 18 workforce records that are missing training evidence or still need review, then keep the follow-up visible before an internal quality review or inspection preparation exercise.
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Records this page covers
- Evidence connected to the training record
- Missing and awaiting-review items visible
- Audit packs built from the current records
SkillProof workspace
- 1
Missing proof
See where the training record still needs supporting evidence.
- 2
Review status
Keep supplied and awaiting-review evidence separate.
- 3
Connected record
Open the person and training item the evidence supports.
Specific problem
A Regulation 18 record needs evidence and follow-up
Regulation 18 covers training, professional development, supervision and appraisal. The day-to-day challenge is connecting each workforce record to its evidence and showing where action is still outstanding.
01
A completed training row is difficult to rely on if its certificate or competence evidence cannot be found.
02
Supervision, appraisal and professional-development evidence can be separated from the person's training record.
03
CQC guidance expects unmet learning requirements to be identified and acted on quickly.
04
The provider still needs to judge whether the evidence is suitable before sharing a review pack.
Feature by feature
How SkillProof handles care training evidence
Each feature is tied to the record or review problem it solves. The requirements and decisions remain with your organisation.
Connected workflow
From role requirement to current workforce record
Connect each care worker's induction, training, evidence, competence and manager follow-up.
Step 1
Set the care role
Assign the home, role and employment type, then apply provider-defined induction and training requirements.
Step 2
Capture training and evidence
Record external training, internal sessions, certificates and professional registration details.
Step 3
Review the evidence
Accept the certificate or request a replacement. Professional adds the dedicated Competence workflow and configurable governance.
Step 4
Follow up by home
Use the Action Centre, reminders and reports to give each manager the right next action.
Compare the process
Common approaches
Use this page if your care team needs clearer training evidence, certificate tracking and missing-proof actions before an inspection or internal quality review.
ApproachUseful forWatch out for
Approach
Spreadsheet evidence register
Useful for
Listing what has been received.
Watch out for
Links break, files move and reports still need manual checking.
Approach
SkillProofConnected workflow
Useful for
Training evidence, missing certificate actions, renewals, reminders and audit packs.
Watch out for
Teams still need to review evidence quality and suitability.
In practice
How SkillProof helps with inspection preparation
The system keeps the status, date, evidence and next action visible without claiming to make the professional or regulatory decision for you.
- SkillProof shows missing evidence and overdue training as actions, not hidden notes.
- Certificates and supporting proof can be linked to staff records and training items.
- Audit pack and reporting workflows help teams gather a clearer review pack.
Official guidance
Checked
CQC Regulation 18 covers staff training, development, supervision, appraisal and monitoring. Regulation 17 covers governance and records relating to staff and the regulated activity.
Helpful next pages
PricingCompare SkillProof plans before starting a trial.FeaturesSee the core SkillProof workflows for records, evidence, reminders and reports.Care HomesBring induction, role-based training and supporting evidence together across your care teams. Managers can see what needs attention and use automatic reminders to help with follow-up.Evidence & Certificate TrackingRequest, receive and review certificates or other evidence beside the person and requirement they support, then govern accepted documents in the Evidence Vault.Audit & Inspection ReadinessPrepare scoped workforce records and Audit Packs from information already maintained in SkillProof instead of rebuilding the story at the last minute.Compliance Tracking SoftwareUse the Action Centre to bring due, overdue, missing and review-needed workforce records into one prioritised operational view.Start free trialTry SkillProof with fake or test data first.
Questions
Questions people ask
Straight answers about the record, evidence and product boundary.
Is SkillProof CQC-approved?
No. SkillProof does not claim CQC approval or endorsement. It helps care teams organise workforce training evidence and prepare clearer records.
Can SkillProof show missing certificates?
Yes. SkillProof can show missing evidence and overdue training as actions linked to staff records.
Can we export evidence reports?
Yes. SkillProof includes reporting and audit pack workflows for sharing training and evidence status.
Next step
Review the evidence-to-audit-pack workflow.
Bring your induction, evidence or renewal questions to a free walkthrough, or explore with a 14-day Growth trial.
No card required. 14-day trial. Start with test data first.