Choose the right level of system
Some organisations only need a better way to store policies and track review dates.
Others need read confirmations, evidence and reports showing which staff have completed policy actions.
Features to compare
Compare policy tools by the workflow they support after the document is uploaded.
A useful system should show review dates, current status and what evidence exists.
- Document library
- Review and expiry dates
- Version context
- Staff read confirmations
- Declarations, checklists or assessments
- Reporting and audit evidence
Where SkillProof fits
SkillProof is strongest when policy evidence needs to sit beside staff training, evidence, CPD, registration and audit records.
It is not positioned as a broad enterprise GRC suite.
Practical example
Example fields to review
Use a small, reliable structure before adding more process. These fields help turn guidance into records managers can review.
Field
Owner
What to capture
Who is responsible for keeping the record current.
Field
Requirement
What to capture
The training, evidence, CPD, registration or review item.
Field
Status
What to capture
Complete, due soon, overdue, missing evidence or awaiting review.
Field
Evidence
What to capture
Whether proof is attached and reviewed.
Field
Next action
What to capture
What needs to happen next and who should do it.
Put this guide into practice