Education staff records
Review KCSIE safeguarding training at induction, regular refresher training and safeguarding updates provided at least annually, with different requirements and evidence kept clear by staff role.
14-day trial. No card. Use test data first.
Records this page covers
SkillProof workspace
Role requirements
Review staff against the training set for their role.
Current status
See complete, due-soon, overdue and missing-evidence records.
School or trust view
Filter the workforce view to the group a manager needs to review.
Specific problem
Schools and trusts need to evidence KCSIE safeguarding training at induction, regular refresher training and safeguarding updates provided at least annually, without forcing every staff role into the same requirement set.
All staff should receive appropriate safeguarding and child-protection training, including online safety, at induction.
That training should be regularly updated, with safeguarding updates provided as required and at least annually.
DSLs, governors, teachers, support staff, contractors and volunteers can need different role-specific records.
DBS certificates have no official expiry date; local review processes and selected check details must not be presented as a universal renewal cycle.
Feature by feature
Each feature is tied to the record or review problem it solves. The requirements and decisions remain with your organisation.
Specific problem
KCSIE 2025 requires appropriate safeguarding and child-protection training, including online safety, at induction, regular updates and safeguarding updates at least annually.
How SkillProof helps
Track the assigned induction or refresher requirement, completion, update date and evidence for each person.
Specific problem
New starters need several requirements completed and evidenced in a defined period.
How SkillProof helps
Assign the relevant induction requirements and see what is complete or still outstanding.
Specific problem
Leaders need one view across schools, departments, roles and requirements.
How SkillProof helps
Filter the matrix to see complete, due-soon, overdue and missing-evidence records.
Specific problem
A completion record is difficult to rely on when the certificate or proof cannot be found.
How SkillProof helps
Keep the evidence beside the training, check or development record it supports.
Connected workflow
The school, trust or provider decides what each role requires. SkillProof keeps the assigned requirement, evidence and next review connected.
Step 1
Assign safeguarding, induction and other training requirements to the relevant staff groups.
Step 2
Keep renewal dates and outstanding requirements visible to the responsible manager.
Step 3
Connect certificates or other proof to the requirement and staff record.
Step 4
Check gaps by school, role or team and export the current position when needed.
Compare the process
Use this page if your education team needs staff training, CPD and Training by role to sit in one reviewable workflow.
Approach
Useful for
A basic staff training tracker for one site.
Watch out for
Can become hard to manage across teams, roles and evidence requirements.
Approach
Useful for
Core staff information.
Watch out for
May not provide a dedicated compliance evidence software workflow.
Approach
Useful for
Training records, CPD, evidence, reminders, appraisal links and reports.
Watch out for
Needs local owners to define requirements and review records.
In practice
The system keeps the status, date, evidence and next action visible without claiming to make the professional or regulatory decision for you.
Checked
Keeping Children Safe in Education 2025 remains in force until 31 August 2026; the 2026 version comes into force on 1 September 2026. SkillProof can record staff training and selected check details, but it is not a safeguarding case-management, single-central-record or DBS checking service.
Questions
Straight answers about the record, evidence and product boundary.
Yes. SkillProof can track CPD records and evidence alongside training records, appraisals and staff profiles.
Yes. SkillProof supports Training by role so different staff groups can have different training expectations.
SkillProof can store and review training evidence and certificates, including safeguarding-related evidence where your organisation chooses to track it.
Next step
Use test data to see how role requirements, safeguarding evidence, CPD and reporting fit together.
No card required. 14-day trial. Start with test data first.
