Approach
Paper files and spreadsheets
Useful for
Small homes with very simple records.
Watch out for
Manual evidence checks and renewal chasing take time.
Care-home training matrix
Care home training tracker for Regulation 18 records
See the provider-defined training required for each role, its evidence and the follow-up needed when learning is overdue. Keep that record connected to the wider Regulation 18 supervision, appraisal and competence process.
14-day trial. No card. Use test data first.
Records this page covers
- Role-based requirements in one matrix
- Unmet learning and missing evidence visible
- Home, team or role filters for manager review
SkillProof workspace
- 1
Whole-home view
Review staff against the training requirements set for their roles.
- 2
Find the gap
Filter the matrix to focus on one home, role, team or status.
Specific problem
Regulation 18 is wider than a training percentage
Care homes need a clear record of the training, development, supervision and appraisal their Regulation 18 process requires, plus visible action when learning or evidence is missing.
01
The provider must identify the training and development required for each role rather than rely on one generic course list.
02
Induction, ongoing training, supervision, appraisal and professional registration evidence can sit in different places.
03
CQC guidance says completed learning should be monitored and action taken quickly when requirements are not met.
04
Managers need a current, scoped record for internal review or inspection preparation without rebuilding it.
Feature by feature
How SkillProof handles care-home training matrix
Each feature is tied to the record or review problem it solves. The requirements and decisions remain with your organisation.
Connected workflow
From role requirement to current workforce record
Set the requirement, record the proof, review competence where needed and keep the next action visible.
Step 1
Set the role
Choose the home, role and employment type, then confirm the requirements that apply.
Step 2
Record the work
Add external training, sessions, evidence and professional records to the right person.
Step 3
Review the proof
Check documents and complete an observation, assessment or sign-off where required.
Step 4
Act and report
Use reminders and the Action Centre for gaps, then prepare reports or Audit Packs.
Compare the process
Common approaches
Use this page if your care team needs mandatory training, certificate tracking and audit evidence records to be easier to review than a fragile spreadsheet.
ApproachUseful forWatch out for
Approach
Generic HR system
Useful for
Basic staff details.
Watch out for
May not provide the compliance evidence software workflow care teams need.
Approach
SkillProofConnected workflow
Useful for
Staff training tracker, certificates, reminders and audit-ready reports.
Watch out for
Record quality still depends on keeping the training library and staff list current.
In practice
How SkillProof helps care homes
The system keeps the status, date, evidence and next action visible without claiming to make the professional or regulatory decision for you.
- SkillProof links the provider's role requirements, training records, certificates, supervisions, appraisals and registration details.
- Overdue, due-soon and missing-evidence items appear as actions so managers can respond to unmet learning requirements.
- Reports and audit packs provide a current workforce record for internal review or inspection preparation.
Official guidance
Checked
CQC Regulation 18 covers staff training, development, supervision, appraisal and monitoring. Regulation 17 covers governance and records relating to staff and the regulated activity.
Helpful next pages
PricingCompare SkillProof plans before starting a trial.FeaturesSee the core SkillProof workflows for records, evidence, reminders and reports.Care HomesSkillProof helps UK care homes keep role-based training, evidence, competence, professional records, supervision, appraisal and CPD in one clear system.Training Records ManagementRun one consistent process for recording staff training, reviewing evidence, monitoring renewals and reporting on gaps.Evidence & Certificate TrackingStop losing compliance evidence in inboxes and shared folders. SkillProof helps teams request, upload, review and report on staff evidence and certificates while keeping proof linked to the record it supports.Audit & Inspection ReadinessSkillProof helps teams pull together training records, evidence status, registrations, CPD, appraisals and reports from records already managed in the system.Start free trialTry SkillProof with fake or test data first.
Questions
Questions people ask
Straight answers about the record, evidence and product boundary.
Can SkillProof help care homes prepare training evidence?
Yes. SkillProof helps organise training records, certificates, evidence gaps, renewals and reports in one place.
Does SkillProof make CQC compliance claims?
No. SkillProof helps organise workforce training evidence, but it does not guarantee inspection outcomes or claim regulator endorsement.
Can staff upload certificates?
SkillProof supports evidence upload and review workflows so certificates can be requested, uploaded and connected to the right staff record.
Next step
Open the care-home training workflow.
Start with safe test data and review training, evidence, competence, registrations, supervision and development across one home or a group.
No card required. 14-day trial. Start with test data first.