Employee training tracking software: Training tracking software that shows what each person has done and what is due next
Track every employee's training in one place: what they have completed, what their role still needs, which certificates you hold and what is due next, with automated reminders before anything expires.
14-day free trial. No card required.
Reviewed .
What is a training tracker?
A training tracker is a record of the training each person has completed, when it renews and whether the certificate is held, so you can see who is up to date and what is due next. It can be a spreadsheet, but software keeps it current and reminds people before their training expires.
Completed training
Fire safety, 14/01/2026
Next renewal
Fire safety, 14/01/2027
Certificate
Held, approved by a manager
Still needed
Moving and handling, not yet completed
What should employee training tracking software do?
It should show each employee the training their role needs and what they have completed, keep certificates beside the dates they prove, and flag what is due soon, overdue or missing evidence. It should also remind people before renewals, give managers their own team's view and let you export the current position when asked.
Training by role
Requirements apply when a role is set or changed
Certificates
Uploaded from a phone or computer, linked to the record
Due and overdue
Automated reminder emails, on every plan
Manager view
Each manager sees their own staff, from Growth
Export
A CSV of the current filtered view
Is a spreadsheet training tracker enough?
A spreadsheet works for one site with a handful of staff and one person who keeps it up to date. It struggles once several managers edit copies, certificates arrive by email and renewal dates need checking by hand. From Growth, Atlas imports the spreadsheet you use today, so you don't start again.
- Several managers editing their own copies
- Certificates saved in inboxes and folders
- Renewal dates checked by hand each month
- No record of who was reminded, or when
How much does training tracking software cost?
SkillProof publishes its prices. Starter is £49 a month for 1 site and up to 50 staff, Growth is £129 a month and Professional is £299 a month, and every plan tracks training, certificates and renewals with automated reminders. You can start with a 14-day free trial, no card required.
Starter
Price
£49 a month
Staff
Up to 50 staff
Sites
1 site
Growth
Price
£129 a month
Staff
Up to 150 staff
Sites
5 sites included
Professional
Price
£299 a month
Staff
Up to 300 staff
Sites
20 sites included
Enterprise
Price
Custom
Staff
Unlimited
Sites
Tailored
Do you know what each person still needs?
Who is due this month?
Renewal dates sit in a spreadsheet column that someone has to remember to check.
Did they get the reminder?
Chasing happens by email, so nobody can see who was asked and when.
Where is the certificate?
Proof arrives by email or on a phone and never reaches the record it belongs to.
What changes with SkillProof.
Spreadsheets, folders and inboxes
- Renewal dates sit in a column someone has to remember to check.
- Reminders go out by hand, so some people are chased twice and others not at all.
- Certificates arrive by email and never reach the record.
- Each manager keeps their own copy of the tracker.
With SkillProof
- Every employee's completed training, renewal dates and certificates sit on one record.
- Items due soon, overdue or missing evidence show on their own, soonest first.
- Automated reminder emails go out before renewals once an administrator turns them on.
- Staff with a login keep their own training up to date from a phone or computer.
How it works
From a list of courses to training that tracks itself
Every step works from the records SkillProof already holds, so nothing is copied into another tracker.
Book a demo- Add your people and rolesAdd staff in the app, or import them from your spreadsheet from Growth, then set each person's role and site.
- Record what they have doneAdd completions from any provider with the date, the provider and the certificate, alongside courses run in SkillProof Learning.
- See what is due nextEach item shows as current, due soon, overdue or missing evidence, and automated reminders go out before renewals.
- Let staff keep their own record up to dateStaff with a login see their training in My Actions and upload certificates from a phone or computer.
What training tracking covers in SkillProof.
Built for
- HR and training leads
- Site and line managers
- Owners of small teams
Training tracking, evidence and standard automated training reminders are included from Starter. Manager views, spreadsheet import and configurable reminders start on Growth.
Review product scope and full workflow detail
Everything in this workflow
- Every employee's completed training, by date
- The training each role requires, applied when the role changes
- Renewal dates, soonest first
- Certificates and other evidence beside each completion
- Automated due and overdue reminder emails
- My Actions for staff with a login
- Manager views of their own staff, from Growth
- Permission-controlled CSV exports
What this workflow covers
Training tracking software keeps a current record of the training each employee has completed and what is due next. SkillProof tracks completions from any provider and from its own Learning, keeps the certificate beside each date, marks items due soon, overdue or missing evidence, and sends automated reminders before renewals. The organisation decides which training each role needs.
Workflow fit and product boundaries
- Best for
- teams that want a current training tracker for each person instead of a spreadsheet of dates
- Primary job
- See what each person has done and what they need next.
- Different from
- Training Records Management covers the organisation-wide record process, from requirements to reports. Training Matrix Software shows everyone against every requirement at once. This page is the day-to-day view of each person's training and what is due next.
Questions about Training Tracking Software
The key points teams usually need before choosing this workflow.
Still tracking training in a spreadsheet?
Send us your training matrix and we will show what reminders could be automated.
Book a demoCan staff see their own training?
Yes. Staff with a login see their own training in My Actions, soonest first. They can upload a certificate from a phone or computer, and acknowledge or snooze a reminder. Snoozing doesn't change their status.
Is a training tracker the same as a training matrix?
They overlap. A training matrix shows everyone against every requirement at once. A training tracker follows what each person has done and what is due next. SkillProof builds both from the same records.
Does SkillProof guarantee compliance?
No. It makes training, dates, evidence and gaps visible and sends reminders. Your organisation decides which training each role needs and whether the evidence is enough.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
Track your team's training with test data first
Start a 14-day free trial with fictional staff, add a few completions and see what SkillProof shows as due next.
14-day free trial. No card required.