Choose the right learning record
A training requirement states what must be completed or kept current. A course delivers structured internal learning. An activity is a task within learning, while a session schedules attendance at a particular time and place. A pathway orders several items into a wider programme.
Do not force every record into a course. External training, licences or checks may only need a tracked requirement and evidence. Use a course when SkillProof is delivering content, questions or reviewed activities to the learner.
- Requirement: what the role or person needs
- Course: governed internal learning content
- Activity: a task, response or evidence step
- Session: scheduled delivery and attendance
- Pathway: an ordered set of learning items
Create a course people can complete
Give the course a clear purpose, owner, audience and expected completion time. Break the content into short sections, then use questions, declarations or submitted activities only where they add useful evidence.
Publish a reviewed version before assigning it. When the content changes materially, retain enough history to explain which version a learner completed.
- Plain title and learning outcome
- Readable content in a sensible order
- Assessment or activity appropriate to the risk
- Completion and renewal rule
- Named owner and review date
Assign the requirement, not just a link
Assign the learning to named staff or the appropriate role, site, team or department. Set a due date and make the action visible in the learner's workspace so they know what to complete and why.
If the training is mandatory, define the requirement and renewal rule separately from the course content. That lets the organisation update delivery without losing the underlying compliance record.
- Preview the intended audience
- Avoid duplicate assignments when group rules overlap
- Use reminders that open the exact learning action
- Keep manager scope and employee privacy intact
Review results and keep the record
Automatic question scores can close straightforward learning, while submitted activities or evidence can wait for an authorised review. Record the result, reviewer and any required correction rather than treating every submission as complete.
The completed result should update the learner's training record, matrix status and renewal date using the same rule. Managers can then review exceptions in Assign and track or Results without rebuilding a separate report.
Questions this guide answers
What is the difference between a course and a training requirement?
A requirement defines what a person must complete or keep current. A course is one way of delivering the learning. Keeping them separate lets you change content or accept external completion without losing the requirement history.
Can SkillProof record external training as well?
Yes. External courses and providers can be recorded as tracked training with dates, evidence and renewal rules. They do not need to be recreated as internal SkillProof courses.
Does completing a course prove competence?
Not automatically. Course completion proves the learning result recorded by the course. Competence may require supervised work, observation, assessment and an authorised decision against an organisation-defined standard.