Staff records
Keep training history tied to the right person and role.
Individual staff training record
Open one person's complete training history without searching elsewhere
Keep each person's requirements, completions, provider details, renewals and evidence in a record managers can review in context.
14-day trial. No card. Use test data first.
- One person record
- Current role context
- Linked evidence
A clearer operating view
What changes with SkillProof
Can you open one person and see their current requirements, history, evidence position and next renewal in context?
With SkillProof
One current record and clear follow-up
- One person record
- Current role context
- Linked evidence
Live status
See the current position before opening another spreadsheet
Use current records to see what is complete, due, overdue or missing, then open the record that needs attention.
Add staff records.
Create training items and renewal rules.
Apply training by role.
Record completions and attach evidence.
What your team can do in SkillProof
Keep the records, evidence and next actions for this workflow together without adding another tracker.
HR teamsTraining leadsOperations managersCompliance administrators
Core staff training records and evidence workflows are included from Starter. Automated reminders and Manager access start on Growth. Compare plans.
Evidence status
See whether proof is uploaded, missing or awaiting review.
Renewal tracking
Monitor expiry dates before they become overdue.
Reports
Export clear records for audits and internal reviews.
Review product scope and full workflow detail
What this workflow covers
This page owns the individual training-record intent: what one person requires, completed, evidenced and must renew. SkillProof links that history to the current role, site, department and manager. Training Records Management covers the organisation-wide process; the Training Matrix compares people against requirements. SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems.
Could you explain one person's training history?
Are dates and certificates together?
The completion may be in a spreadsheet while the document and provider details sit in email or a folder.
Does the record reflect the current role?
A person's history can retain old requirements while omitting new expectations after a role change.
What needs action next?
Due dates, missing evidence and review status are hard to see from a static chronological list.
Keep the individual record useful
Connect the person and role
Keep the staff member's organisational context beside their training history.
Maintain completion and proof
Record dates and provider information and link accepted or unresolved evidence.
Show the person's next action
Make due, overdue and missing-evidence items visible to permitted managers and staff.
More SkillProof capabilities
- Training item, completion date and renewal date
- Certificate and evidence status
- Role-based requirements
- Due soon, overdue and missing evidence actions
- Manager visibility and permissions
- Reports, exports and audit packs
- People Directory
- Training Matrix
Workflow fit and product boundaries
- Best for
- teams reviewing individual staff training records and proof
- Primary job
- Maintain a current employee-level history without searching separate folders.
- Different from
- Training Matrix Software compares people against requirements; Training Records Management covers the wider repeatable process.
Questions about Staff Training Records Software
The key points teams usually need before choosing this workflow.
Is staff training records software the same as an LMS?
SkillProof includes a governed LMS for creating, assigning, completing and reviewing internal learning alongside workforce compliance records. Organisations can also retain completions, evidence and renewal dates from external training providers and learning systems. It is not an accredited training provider, an included course marketplace or a universal content-led LMS.
Can SkillProof track external training?
Yes. SkillProof can record external training, certificate evidence, renewal dates and follow-up actions beside the staff record.
Can it replace a staff training spreadsheet?
Yes. SkillProof is designed for teams moving from spreadsheets to live training records, evidence requests, renewal reminders and reports.
Related workflows and guidance
Open the next relevant workflow or guide when you need more detail.
See one complete staff training record
Start with a fictional employee and follow their requirements, evidence and renewals in one place.
No card required. 14-day trial. Start with test data first.