Training records software
Staff training records software for certificates, renewals and evidence
Staff training records software helps organisations track who completed which training, when it expires, what evidence exists and what needs action next. SkillProof focuses on records, certificates, evidence, policies, reminders, reports and audit packs rather than delivering e-learning courses.
Problems
Why staff training records become unreliable
Dates and proof sit apart.
A spreadsheet may hold the completion date while certificates sit in email, folders or another system.
Renewals rely on manual checking.
Training expiry dates are easy to miss when nobody has a live due-soon and overdue view.
Reports take too long to prepare.
Teams often rebuild the same training records report before audits, tenders, board updates or internal reviews.
How SkillProof helps
How SkillProof keeps records useful
Create the staff record
Hold the person, role, site, department and manager context beside their training.
Link training by role
Apply training requirements through roles so records stay aligned when people move.
Attach evidence and renewal dates
Keep proof, expiry dates and missing-evidence status connected to the record.
Use reports and audit packs
Export the current picture without rebuilding it from spreadsheets and folders.
Capabilities
What staff training records software should include
- Training item, completion date and renewal date
- Certificate and evidence status
- Role-based requirements
- Due soon, overdue and missing evidence actions
- Manager visibility and permissions
- Reports, exports and audit packs
FAQ
Questions about staff training records software
Is staff training records software the same as an LMS?
No. An LMS usually delivers learning content. Staff training records software focuses on records, certificates, renewals, evidence and reporting.
Can SkillProof track external training?
Yes. SkillProof can record external training, certificate evidence, renewal dates and follow-up actions beside the staff record.
Can it replace a staff training spreadsheet?
Yes. SkillProof is designed for teams moving from spreadsheets to live training records, evidence requests, renewal reminders and reports.
Move staff training records out of spreadsheets
Use SkillProof when you need live records, linked evidence, renewal dates, reminders and reports without buying a full LMS.