Quarterly workforce compliance assurance reviews
A second pair of eyes on your workforce compliance position.
A structured human review that turns your workforce records, evidence and trends into clear management findings and actions.
View Assurance pricingManagement oversight—not legal advice, regulatory certification or an independent audit opinion.
Illustrative quarterly position
Management Assurance Report
Fictional example · Q4 review
Overall compliance
94%
+3 percentage points
Records sampled
12
1 sample exception
Material findings
3
Prioritised for management
Open previous actions
1
Follow-up recorded
Upcoming renewal pressure
November
Review chain tested
Record to evidence
Next-quarter follow-up
Action tracker
Illustrative example only. Not based on a real SkillProof customer.
Two distinct roles
Software manages the day-to-day. Assurance steps back and reviews the picture.
SkillProof Assurance is a separately billed human service. It does not duplicate your live software workflow.
Management outcomes
Turn a compliance position into focused oversight.
Confidence
Assess whether the headline position is supported by the records reviewed.
Challenge
Identify patterns, inconsistencies and recurring weaknesses that operational teams may not spot.
Accountability
Assign every finding an owner and target date, then follow it up at the next review.
Foresight
See future renewal pressure and emerging trends before they become larger problems.
Review scope
A defined review—not an open-ended consultancy exercise.
The exact scope is agreed before work starts and recorded in the report.
- Active workforce, roles, sites and departments
- Configured training and workforce requirements
- Completion, renewal and expiry records
- Missing, supplied, approved and rejected evidence
- Site, department and role trends
- Upcoming expiry concentrations
- Previous management actions
- A structured 12-record staff sample
Quarterly cycle
One repeatable route from snapshot to action.
- 01
Agree scope
Confirm the review date, records, sites and management questions in scope.
- 02
Analyse
Review the position, movement, concentrations and exceptions.
- 03
Test
Follow selected records from person and role through requirement, evidence, dates and status.
- 04
Discuss
Add management context through a focused 30–45-minute review meeting.
- 05
Report and follow up
Issue findings and actions, then check previous actions next quarter.
What management receives
A concise report, a clear discussion and actions that remain visible.
- 5–8-page Management Assurance Report
- Trend and exception analysis
- Structured sample results
- Prioritised findings
- Management action tracker
- Previous-action follow-up
- 30–45 minutes management discussion
- Annual summary on the annual plan
Continuous governance
Every finding has an owner, target date and status. The next review checks whether the agreed action happened.
Any suitable record system
You do not need to use SkillProof software to purchase SkillProof Assurance.
The methodology stays consistent; the way records are prepared depends on where they are held.
Using SkillProof
A streamlined review using the structured workforce records, evidence and configuration already held in your workspace.
Using another system or spreadsheets
You provide an agreed Assurance Data Pack through an approved secure route. Additional preparation or complexity may require separate scoping.
Clear pricing
Choose ongoing oversight or one focused review.
Annual Assurance
£1,395 / year
Paid annually upfront. Four quarterly reviews plus an annual summary.
- Four quarterly Assurance Reports
- 12-record sample each quarter
- Trend and exception analysis
- Configuration assurance
- Quarterly management meeting
- Management action tracker
- Previous-action follow-up
- Annual Assurance Summary
Single review
Single Assurance Review
£395
One structured review including report, sample testing, management discussion and action tracker.
Discuss a single reviewClear boundaries
What SkillProof Assurance does not do.
The report describes the records and controls reviewed, not the organisation’s entire legal or regulatory position.
- Give legal advice or determine every applicable obligation
- Provide regulatory certification or an independent audit opinion
- Verify every workforce record, certificate or issuing body
- Guarantee compliance or a regulatory outcome
- Replace internal audit, external audit or specialist advice
- Make management decisions on the customer’s behalf
Questions
Understand the service before you enquire.
Is SkillProof Assurance an audit?
No. It is a structured human review for management oversight. It does not provide an independent audit opinion, certify legal compliance or replace specialist legal, regulatory, internal-audit or external-audit advice.
Do we need to use SkillProof software?
No. You do not need to use SkillProof software. SkillProof Assurance can review agreed workforce records held in SkillProof, another system, spreadsheets or a combination. Organisations already using SkillProof benefit from a more streamlined review because their records and configuration are already structured.
What does the standard sample cover?
A standard quarterly review tests 12 staff records. The sample combines different roles, sites, record states and recent activity, with targeted records added where an identified risk warrants further review. Sampling does not verify every workforce record.
What happens if our information is incomplete?
The report states the information received, the limits of the review and any gaps that affected the work. If the agreed scope cannot be completed, OneProof Ltd will discuss whether to narrow, defer or reschedule the review.
How are previous findings followed up?
Each finding has an agreed owner, target date and status. At the next quarterly review, open actions are checked and recorded as open, overdue, closed or superseded so issues do not disappear after the report is issued.
What do we receive?
You receive a concise Management Assurance Report, trend and exception analysis, structured sample results, prioritised findings, an action tracker and a 30–45-minute management discussion. Annual-plan customers also receive an annual summary.
What size of organisation is included?
Standard pricing covers up to 150 active staff across up to 5 active sites. Larger or more complex organisations are scoped and quoted separately.
Does the fee include VAT?
OneProof Ltd is not currently VAT registered, so VAT is not currently charged. If that position changes, the commercial terms will be updated clearly before purchase or renewal.
Assurance enquiry
Discuss the management questions you want the review to answer.
Tell us about your organisation and current process. We will confirm whether the standard scope fits before any work is agreed.
Contracting and delivery
SkillProof Assurance is contracted and delivered by OneProof Ltd. The agreed scope, access route, limitations and report audience are confirmed before the review begins.